Program Management Specialist

The Team and the Role

IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US , we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) is a naval research activity operating under the direction of the Commander, Naval Sea Systems Command (NAVSEA). The Corporate Operations Department (Code 10), Code 00, TD and Naval Undersea Warfare Center (NUWC) Headquarters (HQ) are an integral part of NUWCDIVNPT, responsible for providing timely and cost-efficient business and operational services to the overall Division. These services include Human Resources, Infrastructure, Corporate Communications, Activity Chief Information Officer (ACIO)/Information Technology, Security, and Corporate Business Office functions. The Corporate Operations Department provides these responsive and affordable services to effectively support a workforce of approximately 3,000 government employees. The Corporate Operations Department provides administrative and technical services to all of NUWCDIVNPT including NUWC HQ in the areas of data gathering and analysis; technical writing; preparation of graphic material; data entry; database maintenance and administration; and software verification maintenance. The department also provides administrative research, analysis, and support services that include researching solutions; maintaining, reviewing and assessing compliance with governing guidance; and documenting, preparing, organizing and distributing all forms of communication.

Reporting to the Program Manager, the Program Management Specialist is responsible for providing financial, administrative, and project management travel support on the Code 10 Administrative Support Services contract. This position is located in Newport, RI.

What You'll Do

• Provide program management and financial support services to NUWCDIVNPT via DTS. Perform and generate technical reviews and analyze project requirements, schedules, and execution plans.
• Generate Navy Enterprise Resource Planning (NERP) structures and program spend plans for NAVSEA Enterprise Planning System (NEPS) upload.
• Prepare weekly Expenditure Reports comparing funding appropriation level obligations and expenditures against sponsor goals and established Department of the Navy benchmarks.
• Utilize the Defense Travel System (DTS) to provide travel support to Government Customers and Department of Defense (DoD) employees.
• Provides advice, guidance, and support to the commands, certifying officials, approving officials, and travelers, while ensuring compliance with the Joint Travel Regulations (JTR) and applicable local policies and procedures.
• Verify that correct charges are applied and correct DTS settlement vouchers.
• Provide cost analysis on potential and approved government travel orders.
• Assists with pre-travel arrangements, travel order review prior to final approval by the Authorizing Official, identifying discrepancies in the travel program, funding reports and answers to traveler's questions.
• Track, consolidate, and update action item lists and status reports.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position OR the ability to obtain and maintain an active secret clearance is required to be considered for this position.
• Bachelor's degree from an accredited university required.
• At least five (5) years of project management, financial management, and other administrative experience supporting a Navy command.
• Must possess practical hands-on experience utilizing various DTS applications, including the ability to assess various organizational travel programs in accordance with governing regulations and to provide planned routine and on-the-spot training on all aspects of DTS employment
• Demonstrated knowledge of DoD Join Travel Regulations (JTR) policies and procedures; DTS order writing for CONUS, OCONUS, and No Cost orders; familiarization of DoD form DD 1351-2 voucher; DTS voucher processing and understanding of DTS Group Authorizations.
• Experience with required software such as Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
• Strong interpersonal skills and time management skills.
• Functional experience with Microsoft Outlook, Word, and Excel applications
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Bachelor of Science degree from an accredited university in engineering or a related technical field is desired.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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