Today
Secret
Unspecified
Unspecified
Business - Support
Silver Spring, MD (On-Site/Office)
Computer Technologies Consultants (CTC) is seeking an Administrative Assistant to support the Defense Health Agency (DHA) in Silver Spring, MD.
With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.
Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments. Our clients' employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide.
Why Should You Be Interested ?
•Direct hire full-time position
•Competitive base salary and comprehensive benefits
•Mid-size company with room for growth
Position Title : Administrative Assistant
Position Location : This position is full time onsite in Silver Spring, MD with regular task-related off-site travel
Daily Responsibilities :
•Assist the Director and client staff with general administrative duties such as answering the phone and responding to inquiries in a courteous and responsible manner without disruption to administrative operations and the mission of the HSPB.
•Assist the Director and client staff with document management and filing. Files may include research protocol files, client badge renewal files, human subjects protection files, and other general office files.
•Assist in submitting requests for temporary duty travel to ensure travel tickets and travel arrangements are made for office staff in a timely manner.
•Facilitate the management of physical mail (to include FedEx and DHL) for the client. This shall include weekly mail pick-up and delivery from client mail distribution centers. Utilize Government prescribed systems for governing the flow and control of communications as well as filing, storage, and retrieval of records and other documents.
•Maintain the client calendar schedule for the Director and office staff.
•Provide support for monthly IRB meetings to include general administrative requirements such as preparing/participating in pre-meetings, setting-up and cleaning-up the meeting room on the day of the meeting, photocopying, note-taking, shredding of sensitive documents, and filing of human subjects research protocols.
•Prepare and submit orders for supplies to include stocking/tracking office supplies to ensure sufficient materials are available for the client. Maintain a tracking system of supplies needed and ordered to reduce waste and spending.
•Monitor office equipment for functionality and requesting service/maintenance as needed.
•Escort new contractor personnel during mandatory onboarding until new contractor personnel receive ID badge and/or CAC.
•Attend applicable client trainings and meetings (e.g., GFEBS/purchasing, logistics, travel/DTS) to ensure administrative support provided adheres to current guidance, SOPs, and policies being communicated.
Required Years of Experience (min) :
•5 years of experience
Required Education:
•B.S. or B.A. preferred
Required Experience :
•5 years of experience in office management, with demonstrated ability to manage supplies.
•High proficiency in written and verbal communication.
•Intermediate to advanced skills using Microsoft Outlook, Word, PowerPoint, and Excel.
•Previous DoD experience preferred.
•Ability to work under pressure and tight deadlines.
Required Clearance :
•U.S. citizenship required.
Pay Information
Full-Time Salary Range: TBD
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.
With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.
Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments. Our clients' employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide.
Why Should You Be Interested ?
•Direct hire full-time position
•Competitive base salary and comprehensive benefits
•Mid-size company with room for growth
Position Title : Administrative Assistant
Position Location : This position is full time onsite in Silver Spring, MD with regular task-related off-site travel
Daily Responsibilities :
•Assist the Director and client staff with general administrative duties such as answering the phone and responding to inquiries in a courteous and responsible manner without disruption to administrative operations and the mission of the HSPB.
•Assist the Director and client staff with document management and filing. Files may include research protocol files, client badge renewal files, human subjects protection files, and other general office files.
•Assist in submitting requests for temporary duty travel to ensure travel tickets and travel arrangements are made for office staff in a timely manner.
•Facilitate the management of physical mail (to include FedEx and DHL) for the client. This shall include weekly mail pick-up and delivery from client mail distribution centers. Utilize Government prescribed systems for governing the flow and control of communications as well as filing, storage, and retrieval of records and other documents.
•Maintain the client calendar schedule for the Director and office staff.
•Provide support for monthly IRB meetings to include general administrative requirements such as preparing/participating in pre-meetings, setting-up and cleaning-up the meeting room on the day of the meeting, photocopying, note-taking, shredding of sensitive documents, and filing of human subjects research protocols.
•Prepare and submit orders for supplies to include stocking/tracking office supplies to ensure sufficient materials are available for the client. Maintain a tracking system of supplies needed and ordered to reduce waste and spending.
•Monitor office equipment for functionality and requesting service/maintenance as needed.
•Escort new contractor personnel during mandatory onboarding until new contractor personnel receive ID badge and/or CAC.
•Attend applicable client trainings and meetings (e.g., GFEBS/purchasing, logistics, travel/DTS) to ensure administrative support provided adheres to current guidance, SOPs, and policies being communicated.
Required Years of Experience (min) :
•5 years of experience
Required Education:
•B.S. or B.A. preferred
Required Experience :
•5 years of experience in office management, with demonstrated ability to manage supplies.
•High proficiency in written and verbal communication.
•Intermediate to advanced skills using Microsoft Outlook, Word, PowerPoint, and Excel.
•Previous DoD experience preferred.
•Ability to work under pressure and tight deadlines.
Required Clearance :
•U.S. citizenship required.
Pay Information
Full-Time Salary Range: TBD
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.
group id: 10244801
