Today
Top Secret
Unspecified
Polygraph
Chantilly, VA (On-Site/Office)
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:
As an Administrative Assistant IV, your day-to-day responsibilities will include:
WHAT YOU'LL NEED TO SUCCEED:
GDIT IS YOUR PLACE:
#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet
Work Requirements
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:
- Working in a discreet environment handling sensitive and personal information daily
- Completing transactional duties with special attention to detail, being organized, and multi-tasking
- Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
- Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
- The Administrative Assistant (AA) Level IV will be part of the division's front office team comprised of 10 officers but will also support the entire division
- The Team is looking for an energetic, customer service, detail oriented individual to support the training center
- The AA will interact with all levels within the division to include some external customers including IC organizations and industry partners
- The AA will be expected to work independently on tasks assigned by three principals (Chief and two Deputy Chiefs) and Chief of Staff
- This will include, but not limited to, email and calendar management, maintain and update records, check in/ out process, track and manage all administrative needs of the office, T&A timekeeper, and act as the office manager
- The AA will be the conduit to division support to ensure that all support needs are met (i.e. facility, logistical, and budgetary requirements) for the office
- The AA will be expected to order supplies and track inventory for the front office
- The AA contractor will need to work with the appropriate offices/POCs for maintenance requests
- Strong customer service and communication, both verbal and written, are required
- The AA should have intermediate to advanced knowledge with Microsoft Office suite (Word), and Outlook. Prior Government experience is highly desirable as familiarity with Sponsor systems and processes is desired
- A minimum of 12 months experience as an AA Level IV is preferred
- The office will provide training on unfamiliar Sponsor systems if required
- The AA Contractor is expected to be the point of contact for the office and relay any messages or disseminate any concerns based on define priorities set by the three principals and Chief of Staff
- Will maintain an awareness of internal structural levels and hierarchy within the organization in order to determine proper protocol and priorities
- Greets visitors at all levels for the three principals and escorts visitors as needed
- Provide read ahead material and read books for VIP visits, Executive level meetings, promotion panels, and other relevant meetings
- The AA Contractor will be responsible for passing clearances for occasional VIP visitors
- The AA Contractor shall be able to distill the purpose, importance, and audience of all correspondence, E-mails, etc. for the three principals
- Ability to glean any important nuances or sensitive topics and highlight them for Principals' attention
- Also, follow-up with any actions to ensure they are completed within/by deadline
- The AA will be responsible for the collection of weekly highlights to provide to the Front Office to include collection of information from multiple divisions, compiling and formatting information, and submission to Front Office
- The AA Contractor will be responsible for three executive officer's schedules, which requires close coordination
- The AA Level IV will need to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated
- Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions and resolve conflicts with discretion, forethought and tactfulness
- The AA Contractor will be responsible for answering the phone, handling any walk-in traffic, and general queries by employees
- Will ensure all communications with principals and customers is in a professional manner and courteous
- The AA Contractor will intercept/redirect/review incoming E-mails, documents, cable traffic, and any other correspondence addressed to three principals for their action/attention
- AA Contractor will be responsible for principals' travel arrangements, concurrence request, visas, and accountings
WHAT YOU'LL NEED TO SUCCEED:
- The position requires an active TS/SCI with Polygraph security clearance
- HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
- Core Hours are 7:00am - 3:00pm
- Proficient Word, Excel, Outlook, PowerPoint
- Able to perform duties with minimal supervision and some team interaction
- This position is on customer site
GDIT IS YOUR PLACE:
- 401K with company match
- Comprehensive health and wellness packages
- Internal mobility team dedicated to helping you own your career
- Professional growth opportunities including paid education and certifications
- Cutting-edge technology you can learn from
- Rest and recharge with paid vacation and holidays
#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet
Work Requirements
group id: 90979310
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