Today
Top Secret
Unspecified
Polygraph
Chantilly, VA (On-Site/Office)
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:
As an Administrative Assistant IV, your day-to-day responsibilities will include:
WHAT YOU'LL NEED TO SUCCEED:
GDIT IS YOUR PLACE:
#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet
Work Requirements
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:
- Working in a discreet environment handling sensitive and personal information daily
- Completing transactional duties with special attention to detail, being organized, and multi-tasking
- Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
- Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
- The Administrative Assistant IV candidate will partner closely with the leadership and other senior assistants to help manage the group's administrative needs
- The candidate will provide direct administrative support to the office with the work varying between moderate to fast pace
- The selected individual will have direct interaction with the front office and provide support not only to leadership within the group but across the office's 450+ staff
- The Administrative Assistant will be part of a team with two other admins to support the group
- The Administrative Assistant IV candidate will provide direct administrative support to two executive level leaders, working independently with general review and guidance from the government point of contact
- The AA will also provide administrative support across the group as needed to 450+ officers
- AA must have strong interpersonal skills to maintain productive working relationships with team and customers
- Proactively interact with administrative peers inside the work group, within the larger office and with other internal and external partners
- Occasionally the AA may be required to support the entire front office senior leadership when the other AA's are out of the office
- The AA must be able to lift 20-40 lbs for the purpose of receiving office supply orders
- There may be occasions for travel to other buildings where the group has offices
- It is strongly desired that the candidate be proficient using sponsor's internal travel systems, supply ordering system, meeting reservation system, time and attendance system, correspondence and memo software and personnel access systems
- Customer is willing to train on sponsor's internal messaging system and other databases that are specific to the job
- AA must be proficient using Microsoft Office applications as follows: Basic proficiency with Microsoft Excel, PowerPoint, Word, Sponsor Procurement System and Sponsor Access Request system, intermediate proficiency with Microsoft Outlook
- Serve as time and attendance keeper for all staff officers
- Greet and/or escort office visitors and guests
- As required, will submit visitor access requests for extremal visitors
- Monitor the check-in/out procedures are completed for arriving and departing officers
- Ensure shared drives and accesses are granted using system access and check-in/out databases
- Maintains/updates the phone trees for the group
- Serve as back-up vault custodian for the office in the absence of the primary vault custodian
- Provide conference manager support for conference rooms via sponsor system and/or Microsoft Outlook calendars
- Schedule the office all-hands meetings and off-site conferences for the group
- Rotate with the other group admins in picking up/distributing mail for the group
- At the discretion of senior leadership, AA may have access to their inbox
- Screen phone calls for the two executive level leaders and for other senior leadership for the group
- Deconflict meetings on calendars and alert seniors when these meetings are rescheduled or canceled ( on a continuous basis throughout the work week)
- Liaison with other OGA's to schedule meetings with senior leadership for the group which also includes the VTC connection set-up
- At the discretion of senior leadership, AA may have access to their inbox
- Screen phone calls for the two executive level leaders and for other senior leadership for the group
- Deconflict meetings on calendars and alert seniors when these meetings are rescheduled or canceled ( on a continuous basis throughout the work week)
- Liaison with other OGA's to schedule meetings with senior leadership for the group which also includes the VTC connection set-up
WHAT YOU'LL NEED TO SUCCEED:
- The position requires an active TS/SCI with Polygraph security clearance
- HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
- Schedule requirements: Work schedule is flexible but AA must be available to work during core hours Monday to Friday 09:00am to 3:00pm
- Proficient Word, Excel, Outlook, PowerPoint
- Able to perform duties with minimal supervision and some team interaction
- This position is on customer site
GDIT IS YOUR PLACE:
- 401K with company match
- Comprehensive health and wellness packages
- Internal mobility team dedicated to helping you own your career
- Professional growth opportunities including paid education and certifications
- Cutting-edge technology you can learn from
- Rest and recharge with paid vacation and holidays
#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet
Work Requirements
group id: 90979310
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