Sr. Action Officer

Job Summary:

The role of the Action Officer is to provide direct support to GMS senior leadership by facilitating workflow and communication between the GMS Front Office and its three offices, as well as with the Office of Defense Nuclear Nonproliferation. This position entails familiarity with providing administrative support, executive assistance, attention to detail, and eagerness to learn.

Job Duties and Responsibilities:

• Receive, process, and coordinate office-level responses to multiple requests for information (in the form of executive "taskers") daily. Prepare and edit documents, briefings, and spreadsheets for consistency/accuracy and consolidate input from multiple stakeholders. This effort varies from day-to-day and includes regular communication (such as daily status updates and other instant messaging) and ad-hoc verbal communication, with any decision(s) being accurately transcribed to email for records purposes.
• Quickly triage tasker emails as they are received and determine if the request pertains to GMS equities or if the office has fulfilled a similar request recently that could be recycled. Otherwise, provide clear direction to the program offices about what is needed, adding additional value beyond the content already listed in the tasking from GMS's parent office.
• Review, edit, and deliver polished deliverables to the customer in a way that requires little to no editing prior to their approval.
• Regularly and clearly communicate the status of all taskers to the customers being directly supported. Ensure all deadlines are met with federal clearance obtained prior to official submission.
• Provide support in analyzing and developing processes/procedures for addressing internal business operations in coordination with the government.
• Maintain situational awareness on the status of within-scope government programs for the purposes of management reporting, integrating workflow, and administrative planning.
• Organize and maintain historical records of program strategic messaging, priorities, and responses to DOE/NNSA requests and those external to DOE/NNSA (i.e. Congressional, international partners, GAO, OMB). This includes maintaining a thorough understanding of historical messaging (especially at the policy/strategic level) to aid as appropriate.
• Attend, and organize as requested, program meetings to remain informed about program priorities, policies, and staffing. This will occasionally involve preparing meeting materials and recording minutes, reserving meeting spaces, greeting and escorting official visitors, or presenting on behalf of senior executives.
• Scheduling responsibilities as requested.

Job Requirements (Education/Skills/Experience):

Position Requirements:

• 4-year degree from an accredited university in business administration, public administration, management, international studies, or a related field
• 3 years of relevant professional experience
• Excellent communication skills, orally and in writing
• Outstanding attention to detail
• Expertise in use of Microsoft Office Suite, including Teams and SharePoint
• Self-motivated, proactive, and professional
• Able to manage the workload, and prioritize tasks in a fast-paced environment
• Must be able to regularly meet or exceed short turnaround deadlines
• Experience with working with senior management
• Time management, problem solving, and organizational skills are critical
• Ability to obtain and maintain a DOE Q-level clearance
• Must be able to work independently and as a team
• Travel to domestic and international locations may be required, as requested. (Up to 10%)

Preferred Qualifications:

• Experience with and interest in international government programs and nuclear security
• Active DOE Q or DOD TS clearance

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift a min of 15 pounds at times.

Diné Development Corporation (DDC) is a Navajo Nation owned family of companies that delivers IT, professional, and environmental solutions to advance the missions of federal, state, and tribal government agencies. As thought leaders and innovators, our team of specialists build client-centric solutions that solve critical challenges faced by defense, civilian, and healthcare organizations. Employing a mission-focused approach, we deliver value that not only enhances current operations, but also drives future change. Closely aligned with this approach is our commitment to advancing the Navajo Nation and its People. Through economic development and community empowerment, we elevate the Navajo Nation to provide lasting impact and sustainable growth for future generations. DDC's ability to unite legacy-inspired technologies, industry best practices, and proven methodologies has contributed to our success for twenty years.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation, or any other basis prohibited by law. We participate in E-Verify.

About Us

Dine Development Corporation (DDC), is a wholly owned entity of the Navajo Nation, established in 2004 to provide economic benefits to the Navajo Nation. BRIC is a subsidiary of the Dine Development Corporation. BRIC is an SBA 8(a) SDB certified professional science and technical services firm with an exceptional team of seasoned scientists, engineers and technicians. We provide a broad base of resources that support cutting edge products and services and enhance our clients' ability to manage their energy, environment, technology, defense, and intelligence programs. BRIC serves as a trusted consultant and partner for achieving and maintaining sustainable long-term compliance and management. The suite of professional services we offer are support to Department of Defense, Department of Energy, NASA, Bureau of Land Management, Bureau of Indian Affairs, and other government agencies. In short, BRIC is a company and culture of equipping and enabling individuals for success and growth. In part, you will also be joining a joint venture between DDC BRIC and Perikin Enterprises, LLC. The BRIC-Perikin Joint Venture maintains a contract with the Department of Energy's National Nuclear Security Administration (NNSA) Office of Global Material Security (GMS) (NA-21). The GMS mission is to prevent terrorists from acquiring nuclear or radioactive material that could be used in an attack on the United States, its interests, or allies. GMS works with partners worldwide to secure nuclear and radioactive material and to detect and deter trafficking of this material. GMS is comprised of three offices: International Nuclear Security, Radiological Security, and Nuclear Smuggling Detection and Deterrence.