Office Manager

Office Manager
Fully Onsite (Rosslyn VA)

We are looking for an Office Manager to provide administrative and facilities support at a Military Headquarters in Rosslyn, VA.

This person will partner closely with the Facilities and Security Manager to ensure compliance for all government-leased facilities, manager deliveries and monitor inventory levels. They will support onsite meeting logistics, like guest registration and meeting room setup.

This person should drive work independently, accurately prioritize responsibilities, and develop informed recommendations .

This is a fully on-site role; Monday-Friday, 8AM-4PM.

JOB RESPONSIBILITIES:

Office Management

• Ensure spaces are tidy and in good working order (cubicles, offices and conference rooms)
• Monitor inventory levels of office supplies and place orders as needed
• Support Facilities and Security manager to raise awareness of work orders (issues related to temperature, electric, plumbing, etc)

Meeting Support

• Coordinate with Executive Assistant teams to understand needs for on-site meetings
• Ensure furniture and set-up and test AV in meeting spaces

Guest Management

• Assist Facilities and Security Manager with escorting visitors from the building lobby to the suite
• Direct visitors to meeting spaces and provide support as needed

Perform special projects and/or other duties as assigned or required.

BASIC JOB REQUIREMENTS:

• Minimum 3 years of reception or office management experience, preferably 5
• U.S. citizenship: required

KEY COMPETENCIES :

• Meticulous attention to detail and follow-through is a must; performs tasks with high degree of accuracy, efficiency, and timeliness
• Excellent organization and time management skills; ability to meet deadlines
• Ability to handle competing priorities and work effectively in a challenging, fast-paced environment
• Ability to work independently, set priorities, plan workflow, and take initiative
• Able to team with others and to persuade effectively, influence and negotiate, as appropriate
• Recognize and maintain highest levels of confidentiality
• Strong interpersonal and communication skills to develop effective working relationships with staff while demonstrating a positive, personal and professional image; highly responsive
• Ability to represent the prime contractor brand well to a variety of external audiences, including search firms and candidates
• Project self-confidence, authority, and enthusiasm
• Flexible, positive team player; outstanding customer service orientation
• Ability to handle difficult situations with poise, tact and to maintain confidentiality at all times and exhibit good judgment
• Ability to work independently, to take initiative and to overcome obstacles

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Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status ").