Yesterday
Top Secret/SCI
Unspecified
CI Polygraph
Business - Support
Annapolis, MD (On-Site/Office)
Requisition ID: R10189544
Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant 4 to support the Director of Special Defense portfolio onsite in Annapolis, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director's schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry.
The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple program teams, managers, employees, and priorities as required.
What You'll Get to Do:
The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director's leadership and intent.
In addition, the assistant will be called upon to provide support for key direct and dotted-line reports to the Program Managers in the Special Defense Portfolio. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
Other specific duties and responsibilities include the following:
Basic Qualifications:
Preferred Qualifications:
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
- Category: Administrative Services
- Location: Annapolis, Maryland, United States of America
- Clearance Type: SCI
- Telecommute: No- Teleworking not available for this position
- Shift: 1st Shift (United States of America)
- Travel Required: No
- Relocation Assistance: Relocation assistance may be available
- Positions Available: 1
Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant 4 to support the Director of Special Defense portfolio onsite in Annapolis, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director's schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry.
The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple program teams, managers, employees, and priorities as required.
What You'll Get to Do:
The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director's leadership and intent.
In addition, the assistant will be called upon to provide support for key direct and dotted-line reports to the Program Managers in the Special Defense Portfolio. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision and possess strong office management and office technology skills.
Other specific duties and responsibilities include the following:
- Provide direct support to the Director of Special Defense.
- Working well under pressure, ability to solve problems independently, completing requirements in a fast-paced, multifaceted environment.
- Coordinate business meetings, both internal as well as for Customers and VIPs.
- Coordinate staff meetings.
- Arrange, maintain, and modify the Director's schedule and associated departmental activities.
- Handle confidential business matters and maintain effective and efficient organization of administrative requirements.
- Use Microsoft Office to produce high quality reports, presentations, or other documents.
- Prepare correspondence.
- Coordinate and arrange teleconferences, both audio/video, and VTCs.
- Maintain filing system.
- Receive visitors including customers and other contractors.
- Perform as a Data Transfer Officer (DTO), transfer data between networks.
- Make travel arrangements and process expense reports.
- Managing calendars.
- Screening and answering incoming calls and responding to general requests, as well as forwarding messages.
- Scheduling meetings and arranging conference rooms and video/audio.
- Editing and updating presentations and documents.
- Collaborating with administrative professionals in related organizations.
- Organizing and arranging major organization events.
- Ordering and managing refreshments and luncheons for customer and internal meetings.
- Developing and maintaining organization charts.
- Ordering office supplies, computers, and telephones.
- Assisting in maintaining organization's collaboration sites.
- Answering questions relating to office operations and established policies and procedures.
- Provide administrative support for programs that report to the Director.
- Coordinate VIP visits and tours.
- Exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
Basic Qualifications:
- Associates Degree minimum and 4 years of additional education and/or related experience.
- Experience providing admin support to senior executives and/or managers.
- Intermediate proficiency in video conferencing tools (Skype, Zoom, Teams, etc).
- Experience with making travel arrangements for executives and/or management team.
- Experience with purchasing tools (iBuy, SAP, or similar).
- Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
- Prior experience managing and coordinating executive and/or management teams calendars and coordinating on or off-site meetings and/or events.
- Prior experience hosting customer visits, ordering and setting up meals for visitors and internal stakeholder meetings.
- Ability to complete a wide variety of tasks with minimal supervision.
- US Citizenship (no dual citizenship).
- Active Top Secret/SCI with the ability to obtain/maintain CI polygraph, and the ability to work onsite in a scif.
Preferred Qualifications:
- Current Top Secret /SCI with CI polygraph.
- Bachelor's degree, preferably in business or technical related field.
- Experience coordinating conference calls and shared link applications.
- Experience with Concur (or similar) travel and expense reporting system for reporting domestic travel.
- SharePoint (or equivalent), and intranet/internet proficiency.
- Experience with compiling and generating reports and presentations.
- Experience proofreading and correcting documents for grammatical errors.
- Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
- Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.
- Must have experience in supporting a variety of senior management levels and administrative support within an organization.
- Must be able to interface with executive level internal and external contacts with considerable autonomy.
- Knowledge of NGC resources, policies, and procedures is desirable.
- Familiarity with Northrop Grumman's specific systems (SAP, Concur, Facilities requests, IBUY, etc.).
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
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