Joint Laboratory Office-Nevada (JLON) Administrator

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$79,380 - $97,200 Annually for the A01.1 Level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We have an opening for a Business Operations Specialist to work at the Joint Laboratory Office-Nevada (JLON). You will perform a full range of advanced, diverse, and sensitive administrative duties. You will support the managers, Laboratory personnel, and visitors at both at the Nevada Support Facility in North Las Vegas, NV, and the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, NV. You will rotate between work locations as needed to support JLON. This position is in the Strategic Deterrence (SD) Directorate.

This position requires full-time on-site presence due to the nature of the work.

In this role, you will

• Deliver advanced administrative support to the JLON management team, coordinating daily operations across LLNL, LANL, MSTS, and NNSA teams to ensure seamless collaboration and efficiency.
• Manage complex schedules, calendars, and meeting arrangements for multiple senior-level managers, including travel coordination, expense reporting, and procurement of office supplies and equipment.
• Extract, analyze, and compile data to create detailed organizational charts, reports, tables, and PowerPoint presentations for management use.
• Draft, proofread, format, and finalize a variety of sensitive documents, such as correspondence, itineraries, reports, presentations, and budget spreadsheets, ensuring accuracy and professionalism.
• Oversee the management of electronic and physical records, ensuring compliance with organizational policies and regulatory standards, including the secure handling, storage, and transmission of classified materials.
• Maintain classified matter protection and control, adhering to DOE/NNSA guidelines for document handling and security protocols.
• Represent senior management in interactions with internal and external stakeholders, maintaining professionalism and discretion in handling sensitive or confidential matters.
• Perform other duties as assigned.

Qualifications

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Demonstrated experience in coordinating complex administrative processes and supporting business operations within a multidisciplinary environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to prepare detailed reports, presentations, and data visualizations to support strategic decision-making.
• Strong organizational skills with the ability to prioritize and manage multiple tasks, meet tight deadlines, and adapt to frequent interruptions in a high-pressure environment.
• Exceptional written and verbal communication skills, with the ability to draft professional documents, present information clearly, and effectively interact with all levels of management and external stakeholders.
• Proven ability to independently manage senior-level calendars, resolve scheduling conflicts, and communicate changes promptly and effectively.
• High attention to detail, accuracy, and discretion in handling sensitive and confidential information.
• Ability to work both independently and collaboratively within a multidisciplinary team, demonstrating flexibility and initiative.
• Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.

Qualification we desire

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.
• Familiarity with Strategic Deterrence and LLNL's policies, procedures, and operational framework.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our core beliefs - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .