Workflow Administrator (FOIA)

Description

SAIC is seeking a FOIA Analyst to support OUSD(R&E). The FOIA Analyst will be responsible for reviewing and processing FOIA requests, ensuring compliance with regulations, redacting sensitive information, and preparing response packages. Additionally, the role includes conducting FOIA training sessions, managing the FOIA SharePoint site, compiling reports, and interacting with senior leadership and high-level stakeholders. This position is expected to perform on-site at the Mark Center 4x/week and offers the opportunity to make a significant impact within the OUSD(R&E) team.

Roles and Responsibilities to include:

Review and Analysis:

• Review reports or associated correspondence packages for completeness, structure, content, and format.
• Ensure sufficiency of the product, ensuring it is responsive to the originating FOIA request.
• Analyze information from a variety of acquisition and program sources.
• Author, review, and edit documents and prepare reports.

Task Management:

• Monitor the Correspondence and Task Management System (CATMS) database to ensure all taskers, including FOIA requests, are handled appropriately and in a timely manner.
• Ensure senior leader decisions are clearly communicated via correspondence prepared for signature.
• Determine the acceptability of documents based on composition, coordination, and logical analysis.
• Monitor workload and precedence of tasks to direct prioritized changes to documents and routing based on rational, well-founded priorities.

FOIA-Specific Duties:

• Process FOIA requests by coordinating with relevant offices and stakeholders to gather necessary information.
• Ensure compliance with FOIA regulations and guidelines in the preparation and release of documents.
• Track and document all stages of the FOIA request process, from receipt to final response, maintaining accurate records.
• Review documents for redaction, ensuring sensitive information is properly withheld in accordance with FOIA exemptions.
• Prepare FOIA response packages, ensuring accuracy, format, and adherence to legal requirements.
• Develop and deliver comprehensive monthly FOIA training sessions for R&E Staff, ensuring thorough understanding and compliance with FOIA processes, regulations, and best practices.
• Administer, maintain, and update the FOIA SharePoint site.
• Prepare, compile, and analyze various detailed reports, including the FOIA Monthly Report and the Bi-annual Reconciliation Report, ensuring accuracy, timeliness, and adherence to relevant guidelines and standards.

Knowledge and Interaction:

• Possess knowledge of the R&E organization and assigned office sufficient to knowledgably triage tasks for completion within defined suspense dates.
• Proactively track actions for completion with the assigned office.
• Work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information.
• Interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, Military Departments, Joint Staff, Defense Agencies, GAO, IG, Combatant Commands, US and foreign industry, OMB, and Congress.

Document Preparation and Routing:

• Draft documents for review by senior leadership
• Compose correspondence and memoranda requiring independent judgment as to content.
• Ensure correspondence accuracy, format, spelling, and grammar.
• Assemble enclosures, attachments, and other reference documentation before submission of the correspondence package to senior-level decision-makers for concurrence, approval, and signature.
• Route correspondence in accordance with approved distribution codes or other designated routing lists.
• Process incoming and outgoing correspondence, recommending format and content changes.
• Maintain all correspondence control systems to reflect current task status at all times.
• Prepare internal office correspondence.
• Assist in the control and accountability of classified documents stored within the office.

Qualifications

• Require a minimum of five (5) years of recent and relevant experience.
• Experience must include demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high degree of critical thinking, initiative, problem-solving, and professional judgment.
• Experience and skills in providing correspondence management and coordination management support are required.
• Familiarity with CATMS, TMT, or other service task management equivalents is required.
• Preferred experience includes providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag / General Officers), or Private Sector.
• Highly desirable experience includes:
  • Experience in GAO, IG, or other similar and relevant inter-government investigation and reporting.
  • Background in NARA.

Education:

• Bachelor's degree from an accredited college or university is required.
• At the discretion of the Government, a minimum of four (4) years of specialized experience, including military or industry experience, may be substituted in lieu of specific educational requirements, in addition to the minimum experience listed above.

Clearance Required:

• Top Secret, with the ability to obtain and maintain SCI.

Travel:

• No travel required.

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.