Executive Assistant

Job Title:
Executive Assistant
Security Clearance Required:
Active Secret Clearance*
Work Location:
Crane, IN
Position Overview:
Provide administrative support for the Naval Surface Warfare Center (NSWC).
Important Information:
* Must be able to obtain and maintain an Active Secret Clearance; Active Secret Clearance preferred.
Special Instructions:
>Please provide salary expectations when applying.
Company: Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC, is an IT Support Services company providing support to government and commercial entities. Ocean Bay is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). We are a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation. Our Corporate Headquarters is located in Anchorage, AK; our Corporate Office is in Manassas, VA; and our Operations Division is in Hanahan, SC. POSITION RESPONSIBILITIES:

• Perform administrative tasks in support of Department, Division, Branch, Section, and Project requirements.
• Develop, deliver, and maintain records of correspondence including memos, letters, announcements, and other types of communique as required.
• Assign sequential numbers for various documents/correspondence using an established number tracking system.
• Document and form preparation, review, submission, and tracking.
• Develop, disseminate, and manage presentations and briefing material.
• Distribute information across organizations via paper documents, email, digital postings, and other means required.
• Assist in maintaining technical data tracking in support of projects associated with the TO.
• Communicate using a variety of methods including verbal, telephonic, textual, documentation, and digital.
• Coordinate social media via iCrane, Fusion, PAO Interface, articles, news, info sharing, blogs, discussion forums, and other platforms and applications as required.
• Crane SharePoint Administration, fusion administration, and support other tools and software applications as requested.
• Document scanning and storage management.
• Point of contact for office machines to include managing supplies, ensuring upkeep and maintenance are performed, and by requesting confirming repairs.
• Provide equipment disposal support by identifying items, completing forms, delivering to disposal entities, and maintaining records.
• Prepare Requisition and Invoice/Shipping Document DD1149 as requested.
• Provide human resources documentation assistance including preparing, submitting, and tracking SF52s.
• Prepare and analyze various types of correspondence including property passes, visit requests, Naval messages, passports, Crane internal memos, and off station letters.
• Pick-up and deliver documents, mail, material, and equipment including classified items using the Government vehicle.
• Prepare distribution lists and mailing labels for bulk mailings, picking up and delivering technical documentation/mailings/ supplies/ and other correspondence within the confines of NSWC Crane.
• Manage incoming and outgoing guard/paper mail including maintaining and updating physical mailboxes.
• Oversee office supplies and materials including inventory management, ordering, receipt, storage, and issuance.
• Support acquisitions by researching items to be procured and by preparing purchase request information.
• Track Research, Development, Test & Evaluation (RDT&E) equipment and maintains the information technology (IT) inventory.
• Maintain the VIP/Tour presentation schedule, maintain a list of government personnel who provide tours, ensures a government person is available to give tours, and prepares agendas for VIP visits/meetings/tours.
• Collect, consolidate, submit, and maintain Monthly Trip Reports, Stop Light Reports, Diversity Metrics, DAWIA Waivers and other records as requested.
• Update name plates to identify organizational personnel/residents in each room or lab.

POSITION REQUIREMENTS:

• US Citizen.
• Must be able to obtain and maintain an Active Secret Clearance; Active Secret Security Clearance preferred.
• Bachelor's Degree from accredited college or university or equivalent combination formal education, work experience and on the job training.
• Two to five (2-5) years of professional experience as an administrative assistant, including one-year experience as an executive assistant.
• Valid Driver's License
• Ability to multi-task effectively.
• Excellent attention to detail.
• Excellent MS Office Suite skills, testing may be required.
• Excellent written and verbal communication skills.
• Well-developed interpersonal skills.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.