Administrative Assistant - LLJP00001669

Job Title: Administrative Assistant

Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4))

Onsite Requirements:

* Scheduling
* MS Outlook
* Adobe

Job Description:

* Manage and maintain the CISO's schedule, ensuring efficient time management.
* Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders.
* Prepare meeting agendas, take detailed minutes, and track action items for follow-up.
* Handle sensitive and confidential information with discretion.
* Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc.
* Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc.
* Will provide phone and on-site coverage to the group office.
* Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements.
* Will coordinate service needs for office equipment and maintain inventory of office supplies.
* Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications.


Required Skills:

* Previous experience as an executive admin supporting leadership positions.
* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Advanced Outlook and calendaring skills required.
* Advanced PowerPoint skills required.
* Excellent organizational, time management, and multitasking abilities.
* Strong written and verbal communication skills with attention to detail.
* Ability to balance and prioritize multiple task items in a very fast-paced environment.
* Ability to handle sensitive and confidential information with discretion.
* Experience in preparing reports, presentations, and tracking action items.
* Strong problem-solving skills with the ability to work independently.


Skill Matrix:

Qualification

Assessment

Must Have

Administrative support experience

8 years

Experience with calendar management

8 years

Familiarity w/Conference deliverables

8 years

Filing

8 years

Meeting Management Skills

8 years

Soft Skills

Strong Verbal and Written Communication

Yes

Time Management

Yes

Software

Adobe software (Acrobat, InDesign)

5 years

Software Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook)

8 years

Nice to Have

Degree Level

Bachelor's Degree

* ** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply.
* This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.
* This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role.
* Due to the nature of the work, a United States Government Clearance is required to be eligible for the position. **