Administrative Assistant

At Areté, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation's most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Discover your future with us.

As an Administrative Assistant at Arete, your primary responsibilities include:

• Travel and Expense Management: Coordinate travel arrangements and process expense reports using Concur. Familiar with online booking tools.
• HR Support: Assist with pre-employment screening and schedule interviews.
• Front Desk & Office Support: Collaborate with facilities teams to escort visitors, restock supplies, and provide general assistance as needed.
• Inventory Management: Order and maintain office supplies, ensuring stock levels meet business needs.
• Event Coordination: Support morale events, including planning, logistics, and execution on budget.
• Invoice & Financial Processing: Manage FedEx invoices, reconcile credit card statements, and oversee petty cash transactions.
• Meeting & Catering Coordination: Schedule and coordinate internal and external meetings, including ordering and setting up lunches.
• SharePoint Maintenance: maintain and update the Niwot SharePoint page for accurate and organized information sharing.
• General Administrative Support: Assist with daily office tasks and general administrative support to various teams as needed.

This is position is located at our Niwot, CO office and is a non-exempt, non-supervisory, full-time position. Standard working hours are Monday through Friday 8:00am-5:00pm.

We have an impressive range of benefits, programs, and perks that we offer:

Generous PTO and Leave Times

• Flextime Scheduling
• Bereavement
• Paid Time Off (PTO)
• Paid Parental Leave

Financial Benefits

• 401K Retirement Plan Contribution
• Employee Stock Ownership Plan
• Continuing Education Funds

Health, Medical, and Wellness Benefits

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance and Long-Term Disability (LTD)
• Vision Reimbursement

Qualities We Look For

• Creativity
• Integrity
• Passion
• Responsiveness
• Collaboration

Experiences and Background We Look For:

• High School diploma or GED.
• Proficient in Microsoft Office applications including Excel and SharePoint.
• Strong written and verbal communication skills.
• Strong interpersonal skills, ability to work autonomously and on a team, provide back up for other team members.
• Strong multi-tasking and attention to detail skills.
• Advanced record-keeping, prioritization, and organizational skills.
• Ability to adhere to defined processes and procedures, but also able to suggest improvements.
• Must be able to meet deadlines in a fast-paced, dynamic environment.

Nice to have:

• Minimum of 1 year working as an Administrative Assistant, Office Administrator, or similar role.
• Familiarity with Concur Solutions software.

The salary range for this role is $50,000 to $60,000; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate's work experience, education/training, and key skills

Other Requirements

U.S. citizenship is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Successful passage of a criminal background screen is required to meet position eligibility. Areté will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

Other Considerations

Areté is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at 818-885-2200 for assistance.