Today
Intel Agency (NSA, CIA, FBI, etc)
Early Career (2+ yrs experience)
No Traveling
Full Scope Polygraph
Business - Support
McLean, VA•Herndon, VA
o Serve as action officer or focal point, taking ownership in providing E2E support to a process or program. This includes follow-up, tracking, monitoring, coordination through multiple levels, and bringing the process/program to completion. Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion.
o Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion for a manager or others in the work unit.
o Plan, schedule, organize, and execute meetings, conferences and off-sites; may participate in meetings and events as a recorder or working group member; may brief or present administrative support related information. May represent work unit at meetings, events, forums and in Agency or Intelligence Community (IC) working groups under guidance from the Sponsor.
o Draft, proofread and edit manager or office correspondence; Draft original, non-template documents.
o With Sponsor approval, manage move activities, construction or renovation projects within work unit. Coordinate schedule with Facilities Manager to minimize disruption in operations. Monitor progress and alert managers of delays or issues.
o Ensure administrative support coverage by coordinating or performing back-up duties for other offices within the work unit.
o Organize work unit information for easy retrieval. Manage and archive office files in compliance with Records Control Schedule. Maintain relevant reference and working files/materials.
o Develop check-in/check-out procedures for arriving and departing personnel, including submitting new user accounts and access requests.
Requirements:
• Extensive knowledge of Microsoft Office Suite applications (e.g., Power Point, Word, Outlook, Excel)
• Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project/program or functional area.
• Analytical skills sufficient to assess and interpret highly complex information from multiple sources and develop insightful recommendations and solutions.
• Excellent communication skills sufficient to respond to customers’ complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood.
• Writing skills sufficient to compose original, non-template, clear and concise moderately complex written products.
• Planning and organizational skills to systematically manage, coordinate, track, and complete work flow activities.
• Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums and in Agency Working Groups, with Sponsor guidance.
• Strong interpersonal skills to gather task information, project requirements, project specifications from customers and to maintain effective working relationships with team and customers.
• Time management skills to meet and adapt to changing requirements or priorities.
• Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liaise across the Agency/IC.
• Ability to be discreet and maintain confidentiality.
• Ability to teach, train and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures.
o Lead the day-to-day administrative activities of a work unit. Maintain schedule of appointments, coordinate meetings, and follow-up on requirements bringing them to completion for a manager or others in the work unit.
o Plan, schedule, organize, and execute meetings, conferences and off-sites; may participate in meetings and events as a recorder or working group member; may brief or present administrative support related information. May represent work unit at meetings, events, forums and in Agency or Intelligence Community (IC) working groups under guidance from the Sponsor.
o Draft, proofread and edit manager or office correspondence; Draft original, non-template documents.
o With Sponsor approval, manage move activities, construction or renovation projects within work unit. Coordinate schedule with Facilities Manager to minimize disruption in operations. Monitor progress and alert managers of delays or issues.
o Ensure administrative support coverage by coordinating or performing back-up duties for other offices within the work unit.
o Organize work unit information for easy retrieval. Manage and archive office files in compliance with Records Control Schedule. Maintain relevant reference and working files/materials.
o Develop check-in/check-out procedures for arriving and departing personnel, including submitting new user accounts and access requests.
Requirements:
• Extensive knowledge of Microsoft Office Suite applications (e.g., Power Point, Word, Outlook, Excel)
• Basic understanding of Project Management fundamentals, sufficient to plan, coordinate, and execute E2E administrative support to a process, project/program or functional area.
• Analytical skills sufficient to assess and interpret highly complex information from multiple sources and develop insightful recommendations and solutions.
• Excellent communication skills sufficient to respond to customers’ complex questions; communicate procedures and processes to management, co-workers, customers, and stakeholders; and to provide guidance on pertinent changes to business functions and operations in a manner that is easily understood.
• Writing skills sufficient to compose original, non-template, clear and concise moderately complex written products.
• Planning and organizational skills to systematically manage, coordinate, track, and complete work flow activities.
• Representational skills (tact, diplomacy, protocol) to represent work unit at meetings, events, forums and in Agency Working Groups, with Sponsor guidance.
• Strong interpersonal skills to gather task information, project requirements, project specifications from customers and to maintain effective working relationships with team and customers.
• Time management skills to meet and adapt to changing requirements or priorities.
• Ability to establish, maintain, and leverage a wide range of contacts and professional relationships to network and liaise across the Agency/IC.
• Ability to be discreet and maintain confidentiality.
• Ability to teach, train and guide less experienced administrative support contractors, fostering an understanding of the rationale for processes and procedures.
group id: 10112588
