Admin Assistant III (Part-Time) - TS/SCI w/Poly

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (part-time) and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily
• Completing transactional duties with special attention to detail, being organized, and multi-tasking
• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant III (part-time), your day-to-day responsibilities will include:

• The resource will be required to exhibit a high level of autonomy, discretion, and initiative
• The front office, although small, is a dynamic, team-oriented work environment in which many of the activities are short notice with high priority
• The resource must be able to act immediately and respond independently
• The office interacts across the sponsor organization including with leadership staff
• The resource will be expected to show professionalism as well as excellent verbal and written communication skills in preparing emails, documents, and spreadsheets
• The resource will maintain scheduling, meeting support, on-boarding/off-boarding personnel, document preparation, consolidation of Information into spreadsheets, ordering supplies, and serving as an office liaison with other senior staff support
• The resource will not be expected to travel between buildings or to transport passenger or other items
• The resource will directly and independently supports two managers
• The second office the resource will be supporting requires basic calendar-keeping, familiarity with electronic file management systems, and ordering office supplies
• The office routinely corresponds with the top 35 sponsor leaders and their staff
• The resource would be expected to work 5 hours per week to support this office
• The third office requires periodic surge support in the run-up of major events
• The resource would be expected to maintain basic calendar-keeping for staff and significant interaction with scheduling staff of members of the board
• The work may occasionally require later hours than normal and, on rare occasions, some weekend work
• The position requires the highest possible decorum and discretion in managing schedules related to top sponsor leaders and prominent outside visitors
• Excellent communication skills, particularly by phone and email, are essential. Expected hours for Iha office may be about 5 per week
• The resource will be responsible for managing 3 manager's calendars and has discretion to add/drop/reschedule meetings according to management priorities and provide schedule cards daily
• The resource will have access to and will be expected to monitor manager's calendars for administrative issues and alert management in a timely fashion
• Support for the second office may require significant interaction with scheduling staff or members of the board
• The work tempo may occasionally require later hours than normal and, on rare occasions, some weekend work
• The resource will be expected to exhibit the highest possible decorum and discretion in managing schedules related to top Sponsor leaders and prominent outside visitors
• On an as-needed basis, may attend meetings and take meeting minutes to distribute post meeting
• The candidate will actively assist with the consolidation of inputs and creation of binders to support senior leadership; these include printing documents or spreadsheets end consolidating inputs into logical briefing binders for management; other basic electronic records management activities may be required such as saving documents to share drive locations and locating documents or regulations within the sponsor's internal system
• The resource may be required to schedule and reserve conference rooms and assist in preparation of meeting such as printing materials or finalizing PowerPoint presentations

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph security clearance
• HS Diploma and three (3) years of relevant experience or equivalent combination of education and experience
• The resource will be expected to work about 24 hours between the 3 offices; arrival/departure time is flexible and will be specified upon agreement
• Candidate must be able to operate in a team environment as well as successfully work on their own
• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet #CJPost

Work Requirements