Jan 24
Secret
Business - Support
Washington, DC (On/Off-Site)
Competitive Innovations, LLC (CI) is seeking an Office Administrator to support the U.S. Department of State, Bureau of Democracy, Human Rights, and Labor, Office of East Asian and Pacific Affairs (DRL/EAP). The position provides administrative support serving a team of 15-18 employees. The Office Administrator supports the Deputy Director, and indirectly the Office Director. This is a full-time position located in Washington, D.C.
Responsibilities:
Provide courteous and responsive service to the Office Director, Deputy Director, staff, visitors and callers
Process time and attendance on TATEL
Order office supplies and keep office supply cabinets orderly
Make repair, cleaning, and physical maintenance requests as necessary
Regularly pick up mail in EX office and distribute items to staff
Provide escort to char force
Attend weekly staff meetings
Assist in developing and maintaining office Sharepoint website
Assist Deputy Director in orienting and on-boarding new employees
Serve as the Travel Arranger for team members, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers and uploading receipts
Arrange conference services for interagency and public outreach meetings, including by: pre-clearing visitors into the building, scheduling conference rooms; verifying participation and helping escort visitors; creating name tent cards; assembling briefing books; making lunch or refreshment break reservations
Assist Deputy Director in data entry for annual performance evaluations of staff via ePerformance software system
Maintain Office Director’s calendar and schedule meetings
Assists with administrative support of DRL Front Office or other DRL offices, on temporary basis as needed
Minimum Qualifications:
Active Secret Security Clearance
2 years of administrative support experience
Excellent customer service, interpersonal, and oral communication skills
Strong organizational skills and attention to detail
Ability to work with a wide variety of actors, including other Office Administrators, the Front Office, the Executive office, outside visitors, and facilities management
Experience with TATEL, E2Solutions, Arriba, and ePerformance a plus
Qualified candidates that are HUBZone residents, preferred (check your status here: https://maps.certify.sba.gov/hubzone/map#center=39.828200,-98.579500&zoom=5)
Responsibilities:
Provide courteous and responsive service to the Office Director, Deputy Director, staff, visitors and callers
Process time and attendance on TATEL
Order office supplies and keep office supply cabinets orderly
Make repair, cleaning, and physical maintenance requests as necessary
Regularly pick up mail in EX office and distribute items to staff
Provide escort to char force
Attend weekly staff meetings
Assist in developing and maintaining office Sharepoint website
Assist Deputy Director in orienting and on-boarding new employees
Serve as the Travel Arranger for team members, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers and uploading receipts
Arrange conference services for interagency and public outreach meetings, including by: pre-clearing visitors into the building, scheduling conference rooms; verifying participation and helping escort visitors; creating name tent cards; assembling briefing books; making lunch or refreshment break reservations
Assist Deputy Director in data entry for annual performance evaluations of staff via ePerformance software system
Maintain Office Director’s calendar and schedule meetings
Assists with administrative support of DRL Front Office or other DRL offices, on temporary basis as needed
Minimum Qualifications:
Active Secret Security Clearance
2 years of administrative support experience
Excellent customer service, interpersonal, and oral communication skills
Strong organizational skills and attention to detail
Ability to work with a wide variety of actors, including other Office Administrators, the Front Office, the Executive office, outside visitors, and facilities management
Experience with TATEL, E2Solutions, Arriba, and ePerformance a plus
Qualified candidates that are HUBZone residents, preferred (check your status here: https://maps.certify.sba.gov/hubzone/map#center=39.828200,-98.579500&zoom=5)
group id: 10211446
