Administrative Assistant Iii

KET

Job ID 24750080

KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.

Koniag Emerging Technologies (KET), a Koniag Government Services company, is seeking an Administrative Assistant III to support KET and our government customer in the Metro DC area. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Emerging Technologies LLC is seeking a highly experienced and accomplished Administrative Assistant Level III to provide advanced administrative and operational support to executives, managers, and staff across the organization. This senior-level role requires extensive expertise in performing a wide range of complex administrative duties, exceptional organizational skills, and the ability to work independently in a fast-paced environment.

This Administrative Assistant Level III role requires a high level of expertise, professionalism, and the ability to work independently in a fast-paced environment. The ideal candidate should possess outstanding judgment, exceptional organizational skills, and the ability to provide strategic administrative support to executives, managers, and staff across the organization.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

The Administrative Assistant Level III will be responsible for the following tasks:

• Manage extremely active calendars, scheduling meetings, events, video/teleconferences, and travel arrangements for multiple executives with a high degree of accuracy and efficiency.
• Prepare complex documents such as reports, presentations, agendas, memos, and proposals, ensuring a high degree of accuracy and professionalism.
• Maintain comprehensive electronic and paper filing systems to ensure proper organization of confidential records and documents.
• Order and maintain office supplies inventory, process invoices, and monitor budgets.
• Coordinate logistics for meetings, events, and conferences, including venue arrangements, catering, and audio-visual needs.
• Serve as a gatekeeper, managing incoming calls, correspondence, and visitor requests with professionalism and discretion.
• Enter and maintain data in corporate databases and client management systems, ensuring accuracy and completeness.
• Make complex travel arrangements, prepare expense reports, and create detailed itineraries for executives and staff.
• Provide administrative training and oversight to lower-level administrative staff, fostering professional development and ensuring consistent standards.
• Lead and participate in special projects related to operations, process improvements, and organizational changes, contributing valuable insights and recommendations.
• Perform other high-level administrative duties and special assignments as requested by executives and managers.
• Other duties as assigned

Requirements

Education:

• Associate's degree from an accredited institution.

Work Experience, Knowledge, Skills & Abilities:

• For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• A minimum of eight (08) years of experience in a relevant field, with a proven track record of providing advanced administrative support to executives and managers.
• Extensive knowledge of and demonstrated experience using Microsoft Office Suite and other office equipment.
• Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
• Demonstrated experience in using the telephone and voicemail systems.
• Strong project management, problem-solving, and multi-tasking abilities.
• Exceptional written, verbal, and presentation communication skills.
• Demonstrated organizational skills and outstanding attention to detail.
• Professional demeanor with the ability to handle confidential matters with discretion.
• Demonstrated experience in using the telephone and voicemail systems.

Desired Skills and Competencies:

• Experience coordinating executive-level board meetings and events
• Knowledge of customer/client management databases and software
• Basic accounting, budgeting and financial reporting skills
• Experience developing and improving administrative processes
• Self-motivated with ability to work independently with minimum supervision

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352