Procurement Analyst

Overview

WiSC Enterprises has potential openings for Procurement Analysts at the Defense Health Agency's Contracting and Acquisition Support Services (CASS) program. This contract has not been awarded and is expected to be awarded in January or February 2025.

As a Procurement Analyst, you will provide support to the Quality Management Office (QMO) (located at DHHQ, VA). Also, you are expected to be professional, responsive, and have excellent communication skills as you may be required to interface with senior Government and industry officials.

These are onsite positions based in the Defense Health Agency Contracting Authority's San Antonio, TX location.

Responsibilities

• Assist in identifying, developing, and documenting procurement quality standards for DHACA contracting divisions.
• Continually assess Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), and other regulatory guidelines for changes which affect the quality of contracting services.
• Review and document critical procurement milestones that impact contract timeliness and quality.
• Assist in the development of procurement quality metrics and procurement standards of excellence, the means to measure both, and align the business processes with the same.
• Assist in establishing expected timelines for procurement process milestone completion relative to contract complexity, anticipated risk, and total dollar value.
• Continually review and validate quality metrics to ensure measurability and relevance, and to drive improvement over time.
• Assist in developing, staffing, and documenting the Director's procurement quality evaluation process.
• Identify quality controls required within the procurement process and inform Chief, QMO and team members.
• Document quality roles and responsibilities within the procurement process.
• Identify the methods and tools used in the evaluation process.
• Create and disseminate quality assessment checklists.
• Identify the methods and tools for capturing issues and leading practices.
• Assist in documenting, validating, and continually refining the evaluation process, publishing policies, guidelines, and updates on an ongoing, periodic basis.
• Participate in quality evaluations, quality improvement initiatives and action plans.
• Assist the Chief, QMO and DHACA Contracting Divisions to prepare for focused reviews and PMRs.
• Participate in PMRs and support PMR related activities, including other items of interest, such as Government Furnished Property (GFP), Section 889 Compliance, OCI, etc.
• Support process implementation and/or improvement regarding special areas of interest (e.g., GFP, OCI, streamlined acquisition, Section 889 Compliance, etc.)
• Develop and present training in areas where a need has been identified to address identified areas of weakness or problems with repeat PMR audit findings, and in new processes that QMO may help the DHA Contracting Divisions implement as a corrective action for repeat audit findings.
• Provide expert technical advice, staff coordination and consultation to foster formulating guidelines, implementing new developments, and providing expert interpretation.
• Communicate procedures and processes to management, co-workers, customers, and stakeholders and provide guidance on pertinent changes to business functions and operations.
• Plan and organize to systematically coordinate, track, and complete workflow in accordance with the unique procedures and guidelines of Procurement Management Program.
• Prepare, track, monitor and analyze contract data and provide information in a clear concise report, as required by the procurement directive (PD).
• Run reports, analyze, and collect data for quarterly, monthly, and annual reviews.

Required Qualifications

Minimum Qualifications

• 5 years of direct Federal procurement experience in a GS-1102 (or similar) capacity with knowledge or understanding of direct Department of Defense (DoD) procurement policy and acquisition management to include regulations, laws, policies and directives.
• Must be a US Citizen and eligible to obtain a Secret security clearance.
• 3 years of experience using various methods of fact-finding, analysis, and resolution of complex problems, and the ability to assist in development of concrete action plans to solve problems.
• Demonstrated excellent oral and written communication skills sufficient to compose and deliver responses to customers' complex questions in a clear and concise manner.

Education:

• A bachelor's degree with a major in any of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization.

Computer Skills:

• Proficient in the use of the Microsoft suite of applications including Word, Excel, PowerPoint, Outlook, and Project as well as with Adobe Acrobat.