Program Analyst

Overview

The Bureau of Overseas Buildings Operations (OBO) directs the worldwide overseas building program for the Department of State. Working with other offices and bureaus, foreign affairs agencies, and Congress, OBO's challenge is to set worldwide priorities for the design, construction, acquisition, maintenance, use, and sale of real properties and the use of sales proceeds.

Construction and Security Management Directorate (CSM), Office of Construction Management (CM), Is responsible for OBO's construction program, including leading the coordination of the contractual design activities, in conjunction with other offices, on design/build projects and construction and commissioning on design/build and design/bid/build projects. CSM/CM provides management oversight and on-site construction supervision for OBO worldwide construction program.

Responsibilities

As a Program Analyst for CM, the incumbent performs a variety of functions that support the day-to-day operations of the Branch and focuses on the office's strategic initiatives. These initiatives may include the revision of the CM Guidebook and the development of the office's database for our supervision and duration estimates memo, amongst other projects.

In furtherance of these responsibilities, the incumbent performs tasks and assignments that typically include, but are not necessarily limited to, the following:

• Develops and prepares management reports as directed for OBO management; prepares workload analyses, reports, and studies that address overall program/project status, trends, and problem areas for resolution; analyzes resulting data and prepares final reports and recommendations; and synchronizes the planning, budgeting, and reporting of projects to ensure project advancement is achieved.
• Creates and develops matrixes, justifications and analyses for a variety of program supports by CM.
• Liaise with the Office of Construction Management and other offices within the Bureau to stay abreast of Bureau data management strategies and path forward.
• Gathers historical, statistical and other data in the preparation of a comprehensive report that considers the audience, strategic message and topics.
• Collaborates directly with Division Chiefs on OBO new initiatives regarding analytics for improving processes through Business Intelligence (BI) reporting structure and performs data collection/analysis to aid in developing metrics and scheduling / supervision best practices initiatives.
• Represents the Office of Construction Management as a member of IRM Business Intelligence core team.

Qualifications

• Knowledge of, and skill in applying, general theories, concepts, principles, and methodologies in a variety of disciplines (management, data scientist, program engineering, etc) sufficient to anticipate, investigate, evaluate, and resolve a wide range of problems and issues arising from managing overseas facility construction projects; to evaluate, advise on and oversee work to ensure its quality and compliance with standards and SOPs; to prepare a variety of reports, fact sheets, and correspondence; and to anticipate, investigate, evaluate, and resolve program management problems affecting the project development.
• Interest in learning and understanding of the mission, functions, and objectives of the Office, the Bureau, and the Department and the sequence and timing of key program events and milestones, sufficient to coordinate work efforts, ensure that work is performed successfully and in a cost-effective manner, and that work efforts are not duplicated.
• Professional expertise in United States and international project management principles and processes preferred, including budget and resource control, cost/benefits analysis, risk management, metrics development and utilization, and data analysis to provide authoritative guidance in these areas and to resolve complex project management issues.
• In-depth knowledge of project planning, cost accounting, and estimating as they relate to the management of a wide range of facilities overseas.
• Awareness of some Federal contracting and procurement processes in the pre-award and post-award environments.
• Skill in oral and written communication techniques to develop expert assessments and recommendations on a broad range of project scheduling and project control issues; to communicate and exchange complex technical information with both technical and non-technical personnel; and to prepare and present briefings to senior management officials on project status and related complex and/or controversial scheduling and project control issues.
• Experience in the use of automated applications such as the Microsoft Office Suite, and familiarity with Database applications. Department of State property management database applications such as the Buildings Management Integrated System (BMIS) is desirable.
• Ability to meet and interact in a professional, tactful, and effective manner with United States Government management and program officials within and outside of the Department, including overseas Post management officials, at all levels, as well as foreign government and domestic/foreign contractor representatives and other professional and technical specialists involved in construction project work, on a wide variety of project scheduling and control and associated technical issues.
• Must be a US Citize n

AAP/EEO Statement

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.