Front Desk Office Administrator

RealmOne is actively searching for a dynamic Front Desk Office Administrator who excels in organization and proactivity to bolster our daily office functions, manage our front desk, and provide invaluable support to our senior leadership team. We are in pursuit of an individual who embodies independence and initiative, coupled with excellent communication skills and an adaptable work style. The role encompasses a diverse array of tasks ranging from scheduling and event coordination to inventory oversight and administrative assistance. This full-time position requires onsite presence five days a week in Columbia, MD.

Qualifications and Experience:

• Proven experience in scheduling, coordinating, and executing events, including venue preparation.
• Strong verbal and written communication skills.
• Previous experience with inventory management and ordering.
• Demonstrated ability to support senior leadership effectively.
• Proficient in time management with the ability to prioritize tasks.
• Experience in managing business operations such as front office administration, greeting visitors, and managing online calendars (Outlook and MS Teams).
• Familiarity with meeting logistics, work orders, records management, and other administrative duties.
• Ability to adapt to changing priorities and maintain flexibility.
• Self-motivated and capable of working independently.

Key Responsibilities:

• Keep kitchen areas stocked with food and beverage supplies.
• Maintain cleanliness and organization in conference rooms and common areas.
• Welcome employees, deliveries, and visitors warmly
• Coordinate event planning tasks, including managing invitations and company communications.
• Oversee the inventory of supplies, place orders as needed, and ensure receipt verification.
• Arrange food/catering for orientations, meetings, and special events, including order management and tracking.
• Manage and update scheduling and event calendars.
• Support C-suite staff by maintaining their business schedules.
• Handle the distribution of incoming and outgoing mail and packages.
• Offer support to other staff members and contribute to team efforts.
• Take charge of scheduling and overseeing administrative projects to ensure timely completion.

Required Skills and Knowledge:

• Six months to one year general office, clerical or equivalent experience.
• Reading, writing, arithmetic and communications skills equivalent to those obtained in high school or commensurate experience
• Excellent proficiency in MS Office Suite.
• Exceptional communication skills, both oral and written, capable of effectively interacting across all levels of the organization.
• A strong focus on customer service, aiming to meet and exceed expectations.

Pay Range: 55,000-60,000

The RealmOne pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Our approach to crafting offers considers various factors to establish an equitable and competitive compensation package. These considerations include, but are not limited to, the extent and intricacy of the role's responsibilities, the candidate's educational background, their work experience, and the specific competencies crucial for success in the role.

RealmOne Benefits:

• Healthcare Coverage + Insurance: Medical: Three (3) rich healthcare options through CareFirst with 100% or majority company-paid premiums. Tax-advantaged health savings account available with generous employer contribution. Dental + Vision: 100% employer-paid for employees and family with buy-up option available.
• Retirement + Savings: 401K - 10% TOTAL CONTRIBUTION - 5% safe harbor (immediate vest) - 5% annual profit share (vesting req'd).
• Paid Time Off + More: 4 weeks starting PTO - 11 federal holidays + 2 floating holidays - Paid hours for company-required training.
• Career Growth + Development: Access to FREE 24/7 learning via Udemy - Opportunities to participate in tech councils, industry initiatives, etc. - $7,500 annual Educational & Professional Development Assistance.
• MORE BENEFITS...FOR EVERY LIFESTYLE! - Paid parental leave - Adoption assistance - Annual swag drops - Flexible work schedules - -Generous referral bonus program - Employee appreciation + family-friendly corporate events ...and much more.

ABOUT US

• RealmOne is a mid-sized science and technology company dedicated to solving our customers' toughest mission challenges.
• Headquartered in Columbia, MD., RealmOne supplies advanced cybersecurity, data science and software engineering services and products to customers in the Government and commercial sectors.
• RealmOne delivers encompassing mission assurance and critical systems support to government customers across various U.S. locations to include Colorado, Georgia, Hawaii, Texas, Utah, and Virginia.
• RealmOne has won numerous awards, to include Top Workplaces by the Baltimore Sun. Across more than 20 prime contracts, RealmOne is a premiere innovator for the Government and Department of Defense, and our team is located across the United States.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.