Executive Assistant to the CEO

Executive Assistant to the CEO

Location: Boerne, TX (HYBRID - Hwy 46 W & Diamond Ridge area)
Location Requirements: Must be within 35 minutes of on-site location.
US Citizenship Required: Yes
Position Type: Full-time, Exempt (Approximately 40 hours/week)
Schedule: Typically Monday-Friday, 09:30 AM - 6:30 PM, weekends as needed

About Strategic Technologies Analytics Group (STAG):
STAG is a premier solutions provider to the National Security and Defense communities around the world. We are a Veteran-Owned Emerging Small Business based in San Antonio, Texas. STAG provides multi-domain technology solutions coupled with the best professionals sourced from their respective fields of intelligence, cyber, electronic warfare, and special operations communities. Our team members serve at all levels of operations from on-keyboard cyber warfare experts to national-level advisors on intelligence operations. STAG utilizes proven methodologies that produce high-quality innovative solutions addressing some of our Nation's most challenging problems.

About the Role: We are looking for a highly skilled and proactive Executive Assistant to support the CEO. This role requires someone who thrives in a fast-paced environment, is an excellent communicator, and has a proven ability to make things happen. You will play a vital role in ensuring the CEO can focus on strategic initiatives by handling critical administrative and operational responsibilities.

Key Responsibilities:

• Calendar management: Scheduling meetings, appointments, and managing the executive's daily calendar to avoid conflicts.
• Travel arrangements: Booking flights, hotels, and transportation for business trips, creating detailed itineraries.
• Communication management: Answering phone calls, screening emails, and forwarding relevant information.
• Meeting coordination: Preparing meeting agendas, distributing materials, taking minutes, and following up on action items.
• Expense reporting: Compiling and submitting expense reports.
• Document management: Organizing, filing, and retrieving important documents.
• Executive errands (2-3 days per week): Running executive errands like picking up embroidery items for employees, sending out employee welcome packages, picking up office supplies as needed, and scheduling lunch meetings.
• Personal errands: Running personal errands like grocery shopping, picking up dry cleaning, making Amazon returns, or making appointments.
• Event planning: Coordinating personal and corporate events like parties, executive meetings, employee morale events, family gatherings, or special occasions.
• Confidentiality: Maintaining discretion with sensitive personal information.

What We're Looking For:

• Professional Pride: You take ownership of your work, ensuring it reflects your professionalism, reliability, and a results-driven mindset.
• Communication Skills: A clear and effective communicator who can work seamlessly with team members and external stakeholders.
• Adaptability: Thrive in a fast-moving environment, balancing multiple priorities with speed and precision.
• AI Proficiency: Familiarity with AI tools like ChatGPT and cloud solutions.
• Writing Expertise: Strong writing and summarizing skills with the ability to quickly grasp new topics and create detailed documents.
• Basic Qualifications:
• A bachelor's degree in business administration or communications or a related field is preferred.
• Minimum of 5 years of experience as an executive assistant, preferably supporting C-level
• executives.
• Outstanding organizational and time management skills
• Ability to manage multiple priorities and work under pressure.
• Detail-oriented, proactive, and resourceful.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient in Google Workspace (including Google Calendar, Google Shared Drive, etc.)
• High level of discretion and integrity.
• Collaborative and approachable demeanor.
• Self-motivated, creative, willing to work as a member of a team; who can organize and manage individual schedule.

Preferred Qualifications:

• Experience using UnaNet or another expense management software.

EEO Statement
STAG is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, age, marital status, sexual orientation, disability, political affiliation, personal appearance, family responsibilities, matriculation, and/or any other characteristic protected under federal, state, and/or local laws. STAG's policy regarding equal employment opportunity applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, social, educational, and recreational programs.