Administrative Specialist III

Summary

Come join a company that strives for Extraordinary People and Exceptional Performance ! Chenega Professional & Technical Services, LLC, a Chenega Professional Services' company, is looking for a Administrative Specialist III to provide administrative support services to the Office of Acquisition Management (OAM) and Management and Budget (MB) within the Department of Energy's (DOE) National Nuclear Security Administration (NNSA). Specifically, this individual will support the OAM Director and Deputy Director, perform travel coordination and APM-10 Security Liaison support activities.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee's knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Maintain Director's and Deputy Director's calendar, schedule, and appointments, as requested.
• Post Building 20388 Conference Room Calendar.
• Monitor Office of Acquisition Management Actions, as requested.
• Maintain necessary items/correspondence, as requested.
• Receive/route incoming calls.
• Receive visitors.
• Maintain Senior Executive Service (SES) Permanent Records Management such as printing and filing email delegations for OAM Director, Deputy Director, and all Managers.
• OAM Emergency Management Support.
• Maintain and update OAM Emergency Contact Book.
• Maintain and create delegations for managers that are not on site.
• Other duties as assigned by the OAM Director and Deputy Director.
• Maintain the APM-10 Travel Mailbox. This mailbox should be regularly checked throughout the day for current travel requests and/or travel changes/amendments.
• Processing all travel requests and/or vouchers in the CONCUR Travel System and ADTRAV Travel System. This process includes the following:
• Process travel requests as soon as travel needs have been identified and approved by management;
• Upload scanned copies of travel receipts electronically for travel voucher preparation;
• Make any necessary adjustments to travel authorizations/vouchers;
• Coordinate with all travelers on all relevant travel inquiries;
• Ensure compliance with the Federal Travel Regulations (FTR) for all travel requests and/or vouchers.

• The applicant must have a United States Government issued credential that is, or can be converted to a NNSA "L" or "Q" credential.

Qualifications

• Minimum of a High school diploma.
• Minimum of 3 years' experience specializing in administrative support to high level officials.
• Bachelor's Degree can be substituted for 2 years of experience combined with 1 year of on the job experience in order to meet the minimum qualification of 3 years administrative support experience to high level officials.
• Active, or ability to convert current clearance to, DOE "Q" clearance.
• Proficiency with Microsoft Word, Excel, PowerPoint, Exchange/Outlook Mail, Internet Explorer.
• Ability to work independently and part of a team.
• Excellent oral and written communication skills.
• Strong problem-solving skills.

Teleworking Details

Hybrid - Must work onsite weekly
Estimated Salary/Wage

USD $33.00/Hr. Up to USD $35.00/Hr.