Administrative Assistant

Join our team as an Administrative Assistant and support Pacific Marine Environmental Laboratory (PMEL) by supporting PMEL's administrative requirements . You will make necessary arrangements for travel,and utilize the agency business management systems to monitor spending.

FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday, at the PMEL location in Seattle, WA.

Responsibilities

• Make necessary arrangements for travel, both domestic and international, for Federal employees, and invitational travelers.
• Duties include working with travel agencies to secure airline, hotel, and rental car reservations. Prepare travel orders and travel vouchers using the E2 government travel system in a timely manner. Prepare all necessary paperwork for reimbursable travel.
• Prepare all necessary paperwork to secure official passports, visas and security clearances as needed.
• Respond to travel audits by providing all requested documentation by stated deadline.
• Utilize the agency business management systems (EBS, EDW) to monitor spending, validate accounting, and confirm funds availability, and monitors travel expenditures versus ceiling.
• Provide support in general accounting.
• General operational and program support such as performing time and attendance or timekeeper functions.
• Provide backup support for the assigned group or for PMEL's Director and/or Deputy Director in the area of public affairs, phone calls, calendar, visitors, and any other front desk support.
• Provide acquisition preparation support.
• Perform assigned tasks as coordinated by the technical supervisor.

Qualifications

• Must be a detail-oriented individual with good communication skills.
• Associate degree or equivalent experience or technical certification.
• 2 years work-related experience in an analytical discipline, which includes technical experience and competence in Microsoft Office Suite, Google Suite, and Adobe.
• Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct such errors in correspondence and reports.
• Travel experience/knowledge is preferred.

Why Join Our Team

At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off