Senior Executive Assistant

Who We Are:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

WhoYou Are:

Versar is seeking a full-time Senior Executive Assistant.

*This position is contingent upon award.

WhatYou’ll Do:

• Work directly with the Executive to support all aspects of his/her daily work routine.
• Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the Executive’s staff.
• Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Executive’s governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Assist the Executive in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the Executive’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

WhatYou’ll Bring:

Knowledge, Skills, and Abilities

• Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
• Federal experience in a technical or managerial business in relation to functional responsibilities.
• Excellent customer service and problem-solving skills.
• Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
• Outstanding interpersonal and customer service skills.
• Strong communication skills both verbal and written.
• Highly responsive to requested needs.
• Ability to prioritize work and multi-task.
• Ability to work in a fast-paced, team-oriented environment.
• Ability to work independently without supervision.
• Ability to work with confidential and proprietary information using utmost discretion.
• Exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the organization.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Qualifications and Special Knowledge Requirements

• Bachelor’s degree and fifteen (15) years of relevant experience.
• Bachelor’s degree must be in management, business, accounting, finance, economics, or related technical discipline.
• A detail-oriented self-starter with prior experience in the IT services industry or with a technology team.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
• Successful results of preemployment screenings, including federal background check, MVR, and drug screen.
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate’s start date.

Compensation

Expected Salary: $125,000 - $131,000 per year

Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

Location Requirements

The position will primarily work onsite.

The position is located in Washington, DC area.

EEO Commitment

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.