Office Manager

WhoYouAre:

Versar Global Solutions is seeking a full-time Office Manager. The Office Manager is responsible for overall front office activities, including the reception area, mail, directing and coordinating office services; providing administrative support and report writing to the executive leadership group; and providing support to the business development team with administrative proposal activities. This position requires a presence at the Ocoee, FL office. Join our team and grow with us as we provide the best-in-class services that help clients solve their most complex challenges!

What You’ll Do:

• Administrative and Financial Management:
  • Create and manage all documentation for DOT (Department of Transportation) monthly invoices, including logs and reports.
  • Prepare expense reports and reconcile corporate credit cards.
  • Submit documentation for vendor setup and process purchase requisitions (PRs) and purchase orders (POs).
  • Invoice documentation into systems as required.
  • Ensure timely and accurate subcontractor payments.
• Executive Support:
  • Provide administrative support to executive leadership, including preparing reports, presentations, and newsletters.
  • Coordinate schedules, arrange travel, and plan special events for executives.
  • Manage the master filing system and ensure compliance with confidentiality standards.
• Office Operations:
  • Supervise and maintain office equipment, facilities, and security, including housekeeping and layout optimization.
  • Oversee distribution of keys, security access cards, and other resources.
  • Ensure smooth operation of front office activities, including mail and reception services.
• Team and Training Support:
  • Support new hire onboarding and monitor training completion.
  • Maintain training records for compliance with DOT and other regulatory requirements.
  • Assist with coordinating technical training and updating project organizational charts.
• Business Development Assistance:
  • Support the preparation of administrative materials for proposals.
  • Coordinate and document project information releases for client approval.
• Compliance and Special Projects:
  • Ensure adherence to ethical standards and company policies.
  • Participate in special department projects and cross-functional initiatives as needed.
  • Perform all other duties as prescribed by management.

Soft Skills:

• Communication Skills:

• Ability to convey ideas clearly and professionally in verbal and written formats.
• Active listening to understand team and executive needs.

• Organization and Time Management:

• Prioritizing tasks effectively to ensure deadlines are met.
• Maintaining structured and efficient office operations.
• Problem-Solving and Critical Thinking:
  • Identifying challenges and implementing practical solutions.
  • Adapting to changing situations with a proactive approach.
• Interpersonal Skills:
  • Building positive relationships with staff, executives, and clients.
  • Mediating conflicts and fostering teamwork.
• Customer Service Orientation:
  • Providing support and assistance to internal and external stakeholders with a friendly and professional demeanor.
• Adaptability and Flexibility:
  • Adjusting to changes in priorities, technologies, or procedures.
  • Staying calm under pressure and managing unexpected situations.
• Attention to Detail:
  • Ensuring accuracy in documentation, invoicing, and scheduling.
  • Maintaining compliance with company policies and procedures.
• Emotional Intelligence:
  • Understanding and managing personal emotions and those of others.
  • Demonstrating empathy and creating a supportive work environment.

What You’ll Bring:

• 3+ years of management experience in an office setting
• Possess and maintain a valid Driver’s License
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
• Have a high attention to detail and strong ability to multitask
• Ability to take a professional approach when dealing with confidential information
• Ability to carry up to 25 lbs. occasionally
• Ability to walk, stand, or sit for extended periods
• Successful results of preemployment screenings, including federal background check, MVR, and drug screen
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate’s start date.
• Proficiency in English communication, both written and verbal, is essential for performing the duties of this role effectively.

Preferred Qualifications:

• Associate's Degree in Business Administration, Communications or related field
• Experience in the Government (city, county, state, federal, etc.) contracting environment, construction, utilities, asset maintenance, property management, or other commercial or industrial environment
• Experience with Department of Transportation, Expressway Authority, Turnpike, I-4 Ultimate, or other Roadway/Highway operations
• Experience with public relations
• Bi-lingual Spanish speaker a plus

LocationRequirements:

The position will primarily work onsite in Ocoee, FL.

Schedule:

Monday – Friday from 7:30 a.m. to 4:00 p.m.

Compensation

Expected Salary: $28/hr

Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

WhoWeAre:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

EEO Commitment

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.