Lead Division Administrator

Job Type:
Regular

RAND is looking for a Lead Division Administrator to manage a wide variety of financial, operational and process-focused activities for the Education and Labor Division. Reporting to the Director of Operations, this will include research project and overhead budgeting, tracking and monitoring division projects and financial data, preparing financial reports for internal and external clients, providing support and guidance for internal clients, data analysis, and training and mentoring less experienced staff. This position will serve as a point of contact for addressing issues and interacting with internal support departments, including Finance and Accounting, Contract and Grant Services, Procurement Services, and Billing and Client Financial Reporting.

The Lead Division Administrator is expected to possess expert knowledge of financial and operational policies, procedures, and practices, enabling them to address needs proactively. This position is expected to support and contribute to cross-divisional and internal team training, and work on process-focused improvements.

Responsibilities include but are not limited to:

• Manage division overhead costs, collect data for reporting, and conduct financial analyses.
• Create, revise and review budgets generate, review, and approve requisitions; and monitor project spend rates.
• Identify changes to approved budgets that require client approval and notification.
• Monitor expenditures for allowability, allocability and reasonableness throughout the project period of performance.
• Serve as a primary contact for inquiries from stakeholders (e.g., division management, project leaders and other research staff, and RAND support departments) to troubleshoot and resolve problems; ensure alignment with overall business objectives.
• Develop and communicate complex reports supporting project status; create forecasting models, scenarios, and decision aides for the division.
• Direct research staff to guidance on policies and procedures.
• Interpret organization and government policies and regulations (FAR, Accounting Standards, sponsor guidelines, etc.) and help staff members in interpreting complex policies.
• Provide mentoring, training, and support to less experienced team member.
• Serve as primary contact for inquiries from stakeholders (e.g., division management, project leaders and other research staff, and RAND support departments).
• Assist the Director of Operations with the mid-year and annual business plan process for the division.
• Assist with operational responsibilities as needed, including compliance administration, and procedural improvements.
• Identify and recommend process improvements based on feedback from internal customers, cross functional peers, and senior management and contribute to documenting standard operating procedures and processes.
• Perform other assigned tasks as necessary.

Qualifications

• Microsoft Office including Advanced Excel, and some exposure to database and enterprise application use (e.g., Workday, Salesforce)
• Experience working with structured data from multiple resources to produce financial and other administrative reports
• Excellent written and verbal skills dealing with a variety of staff levels
• Experience working with contracts and/or grants is desired
• Familiarity with federal contracting and Federal Access Regulations (FAR) is a plus
• Ability to maintain sensitive and confidential information appropriately

Education Requirements

High School minimum, BS/BA preferred

Experience

Minimum: 14 years related experience; Preferred: 10 years related experience (with a bachelor's degree)

Location

Washington DC; Santa Monica, CA; or Pittsburgh, PA, preferred.

Salary Range $88,000-$130,900

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity.The salary range includes base pay plus RAND's sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

#RANDCorp

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet