Administrative Assistant

USmax Corporation is seeking an Administrative Assistant to join our team and provide general and customer service support for meeting coordination, managing calendars, general administrative tasks, and providing customer service to a diverse set of stakeholders.

Duties and Responsibilities:

• Coordinate meetings, events, and other similar activities.
• Utilize information technology hardware routinely used in an office setting, to include copier machines, scanners, fax machines, shredders.
• Evaluate and improve written correspondence operations for an extensive organization, with varying functions performed in subordinate offices.
• Using personal initiative and discretion determines which organizational segments should handle technical mail and correspondence.
• Manage calendars for Division Chief, related to Branch, Program, PTO/Travel, and conference reservations.
• Assist with travel approvals, using U.S. Government (USG) travel systems, and obtaining travel documents for USG and contractor personnel.
• Manage records on incoming correspondence; follow up on work in progress to ensure timely action.
• Manage and submit forms SF-701 and SF-702 for conducting end-of-day and safe closure checks.
• Performs other duties as assigned.

Required Qualifications:

• Experience in hardware routinely used in an office atmosphere, including copier machines, scanners, fax machines, shredders.
• Proficient in Microsoft operating systems, to include Word, PowerPoint, Excel, Notes, Google Mail, Google Calendars, and SharePoint.
• Must be capable of articulating thoughts, ideas, and opposing points of view through all forms of communication with both internal and external government agencies.
• Must be proficient in crafting all types of correspondence to reach their target audience with clarity and comprehension to include the senior management level.
• Must be skillful in giving briefs, guidance, and assistance on administrative issues, policies, procedures, and methodologies to a diverse audience.
• Must possess the ability to meet deadlines and be efficient in accomplishing assigned tasks relating to administrative duties.
• Must have and maintain a valid U.S Passport.

Physical Requirements:

• Must have 20/20 vision with corrective lenses if necessary.
• Must have dexterity in both hands.
• Must have the ability to hear normal conversation, alarm, and warning signals with corrective devices if necessary.

Required Experience

• At least one year of experience in general administrative and customer service support.

Required Education

• High School Diploma.

Security Clearance Requirements:

Active Secret clearance with the ability to obtain a Top-Secret clearance.

Work Location / Schedule

• Springfield, VA.
• This position requires 5 days per week, Monday-Friday, on-site at client location.

Travel Requirements

• None.

About USmax

USmax Corporation is an award-winning SBA Certified Woman-Owned Small Business and leading provider of innovative professional, technical and enterprise IT services. Our client areas span international development, public safety, law enforcement and healthcare markets.

We offer complete program life cycle support through a full range of planning, design, implementation, management, and support services. Our services based on trust, quality, efficiency, and innovation drive the mission of our various federal and commercial customers.

USmax is certified by the Commonwealth of Virginia Department of Veterans Services as a Virginia Values Veterans (V3) Facility and certified as a V3 Certified Employer. USmax is an avid supporter of the men and women who have served our country. This certification recognizes this achievement and furthers our commitment to veterans and their families.

USmax is an Equal Opportunity Employer and embraces diversity and inclusion. Please see our website to learn more about our equal employment policies or to request accommodation to enable you to apply for employment with us.

For more information about USmax or to apply for a position, visit www.usmax.com .