SWAC JS3 Staff Integration Management Specialist

Position Summary

Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center's Joint Sensitive Space Staff (JS3) team. As the SWAC JS3 Staff Integration Management Specialist, you will provide on-site support to JS3 leadership and staff to optimize day-to-day operations and drive integration within the Space Warfighting Analysis Center. This is a full-time position onsite in Chantilly, VA.

Responsibilities

An A&AS contractor is a knowledgeable and trusted advisor to the Government. As the SWAC JS3 Staff Integration Management Specialist, you will advise the Director, JS3 to optimize day-to-day operations. You will apply significant influence within SWAC Programs; provide expert, comprehensive knowledge of JS3 responsibilities, priorities, and projects; develop and evangelize daily business practices; and help manage, guide and direct the Director's staff to maximize its effectiveness. Duties include, but are not limited to:

• Support the management and execution of daily activities required for the functions of the Joint Sensitive Space Staff, utilizing organizational/business management skills paired with technical/analytical skills
• Organize meetings (to include coordinating with front offices of very senior leaders, and collecting inputs for JS3 staff meeting charts), coordinating and deconflicting calendars among the members of the JS3
• Ensure the Director is thoroughly prepared for each event on their schedule, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required
• Lead planning and preparation meetings for key panels and conferences
• Manage and track tasks, need dates, and primary POCs using Task Management Tool (TMT) and other applicable software and database tools (e.g. Excel, Project)
• Summarize key outcomes and actions from meetings and organize documents into a logical organization and structure within Discretionary Access Controls
• Support drafting/finalizing of documents, PowerPoint slides, etc.
• Manage JS3 Joint Mailbox and coordinate responses/replies to Staff coordination requests
• Support strategic project management and task tracking by streamlining/managing processes and workflows and helping set the operational rhythm for the team
• Establish and maintain effective working relationships within the Programs, Space, IC, and stakeholder communities and understand their organizational goals/objectives, parochial views and their impact to SWAC
• Perform broad office duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; writing meeting minutes; making copies; and managing records management
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required
• Infrequent travel to CONUS and OCONUS locations at the request of the Government
• Other duties as required/requested by the Government within the constraints of the S3 contract

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications:

Clearance: Active Top Secret/SCI clearance, agreeable to polygraph

Education: Bachelor's degree

Years of Experience: 5 years of experience in a Director's Action Group or similar role supporting Senior Executives in classified environments

Other Qualifications:

• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
• Exceptional interpersonal and communications skills via phone, email and in-person
• Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
• Self-motivated with the ability to work independently as well as collaboratively and effectively in a fast-paced environment
• Exceptional writing skills and ability to effectively communicate with senior government leaders
• Proficient with security processes/procedures (eg, document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
• Capable of opening/closing JS3 office spaces
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Task Management Tool (TMT), security clearance visit request information systems, etc.
• Proficient in Microsoft Office applications (ie, Word, PowerPoint and Excel)
• Experience with working in special access program and special access required environments

Preferred Qualifications:

Clearance: Active TS/SCI clearance with current polygraph

Education: Bachelor's degree

Other Qualifications:

• Prior experience as an A&AS contractor in a DoD, MDA, or IC Acquisition organization

Additional Information:

Location: Work is performed onsite in Chantilly, VA.

Travel: Up to 10% to CONUS and OCONUS locations upon Government direction

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Company Overview

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities