Administrative Support Specialist

The Team and the Role

IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US , we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.

Fleet Readiness Directorate (FRD) is NAVWAR's focal point for maintenance, repair, installation, delivery, Cyber posture management and sustainment issues for the NAVWAR product line. Installation management includes planning, integration, metrics, contracting, process improvement, analysis, reporting, execution, and other activities which support the installation of hardware (HW) and software (SW) products from across the SPAWAR Enterprise as well as from other SYSCOMs and organizations. FRD supports Fleet Commander, TYCOM, ISIC and unit level in conducting Cyber management of all SPAWAR and liaisons with sister SYSCOMs in the effectiveness and efficiency vulnerability management of networked systems. FRD manages various in-service programs transitioned from PEOs and provides in-service sustainment advocacy through coordination with the Fleet Systems Engineering Teams (FSETs), Program Offices (PMWs), In-Service Engineering Agents (ISEAs), Fleet Support Teams, and Training Support. On this task order NAVWAR is acquiring program management, business management, and executive level support for the Office of the Chief Engineer (CHENG) (SPAWAR 5.0), the Acquisition and Program Management Competency (SPAWAR 6.0), the SPAWAR Fleet Readiness Directorate (FRD), and other SPAWAR Competencies.

Reporting to the Program Manager, the MID Project Management Support is responsible for supporting the USG Fleet Readiness Directorate (FRD) Test Director as well as providing Program Manager/Front Office Administrative Support on the NAVWAR 5.0, 6.0 FRD Professional Support Services (PSS) contract. This position is located in San Diego, CA.

What You'll Do

• Assist with the drafting, creating, and publishing of stakeholder engagement briefings, to include PowerPoint, and Word documents.
• Assist in coordination/preparation for events and meetings, including briefing materials, PowerPoint presentations, and relevant background material.
• Apply excellent oral and written communication skills that reflect an ability to clarify complicated issues and transform technical subject matter into accessible and compelling messages for targeted and diverse audiences.
• Provide assistance with meeting management, including secure connection (e.g., SVTC, etc.) coordination, attendance tracking, drafting agendas, meeting materials, and distributing meeting minutes.
• Assist in the management of team action items from both the Front Office and external stakeholders for the organization.
• Track, coordinate, and manage action items and strategy for digital and testing efforts.
• Provide strategic communication support across key internal and external stakeholders to leadership.
• Facilitate meetings with internal and external stakeholders to include WGs, COIs, and IPTs.
• Provide direct support to clients on a day-to-day basis and have the ability to fill in with meetings and with deliverables on an as-needed basis.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• Bachelor's degree from an accredited university required.
• Three (3) or more years of experience providing direct client support in a Government Program office.
• Posess an understanding of planning, installation, or testing as applied to US Navy and/or DoD programs
• Posess an understanding of the NAVWAR organization
• Experience with front office, project management, or event management.
• Experience in contracts and acquisitions in the Government.
• Ability to be detail oriented, flexible, proactive, multi-task, to quickly adapt to changing client priorities, and respond to ad hoc requests in a timely manner.
• Ability to build trust with the client and maintain strong working relationships with onsite staff and provide updates to leadership as required.
• Demonstrate excellent oral and written communication skills, and confidentially brief internal and external stakeholders.
• Ability to write, edit, and perform quality control of reports, presentations, directives, correspondence, and other documents.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $75,000 - $115,000. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

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