Admin Assistant III - TS/SCI w/Polygraph

REQ#: RQ190176 Public Trust: None Requisition Type: Regular Your Impact

Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• The AA will be part of a support requirement that enables to two Mission Centers
• The primary duties involve supporting an agreement with another government agency (OGA) for the transportation of some of the OGA's cargo and K-9s
• This involves regular communication with the OGA's POCs to gain passenger information for each flight
• As part of daily duties, the AA will monitor and respond to requests via the Sponsor's internal electronic messaging system, track status against flight manifests and ensure all documents are current and valid
• The AA will coordinator and will also track all cargo, record information, and communicate information to all necessary parties
• The AA will backup and cross train with another Travel Coordinator in all manifests and program SOPs
• The present pace of the office is deemed medium and ebbs and flows based on external factors such as FAA regulations, flight delays/anomalies, and customer special requests
• The office is a small team of three consisting of a staff Program Manager, a staff Deputy, and an administrative assistant
• In addition to the team-oriented environment, the Administrative Assistant (AA) will communicate information to the passenger, field travel team, and contractor regarding passenger/cargo manifests, flight arrival/departure times, and lost and found items
• The AA will check Program-shared correspondence and respond accordingly
• In addition to answering simple requests, the AA will be required to do additional research to resolve any complex issues
• The AA will answer communications from customers including phone calls and instant messaging, and routes requests accordingly
• The AA will take care of customer travel, electronic messages, baggage, travel schedule, requirements of carrying classified documents and battery restrictions
• If there are any discrepancies, the AA will contact the appropriate travel coordinator and together they determine the way forward to ensure an accurate manifest following field and FAA protocol
• The AA will notify the Program Manager of any special requests, VIPs, and K9s that are travelling on the flight
• On flight departures, the priority is to complete the passenger manifest and complete all official forms of communication timely and with accuracy
• When writing communications, the AA will ensure that they are complete and accurate
• The AA will ensure all cargo manifests are received in timely manner, and send the information forward via the sponsor messaging system and proper email when required
• The AA must be team-oriented, as duties require collaboration and coordination across the organization and community
• Specifically, the AA will communicate and coordinate with the logistic components to approve cargo shipments and pouching requests
• The AA will communicate with other travel, HR, and support staffs to ensure complete accuracy of passenger manifests for each flight movement to/from the field
• The AA will report to the Customer COTR/Program Manager

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active Top Secret/SCI with Polygraph security clearance
• The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
• The core hours are 0600 am -1530 pm, occasional overtime when warranted.
• Candidate must be able to operate in a team environment as well as successfully work on their own
• This position is on customer site in the McLean area

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

Work Requirements

Years of Experience

3 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

Citizenship

U.S. Citizenship Required

Salary and Benefit Information

The likely hourly rate for this position is between $28.93 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.