Administrative Specialist - TS/SCI w/Polygraph

REQ#: RQ189644 Public Trust: None Requisition Type: Regular Your Impact

Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily
• This is a customer-facing role, and the AA will be expected to interact with sponsor officers at all levels
• The AA must have the ability to exercise tact diplomacy and discretion while serving as a principal's liaison for interactions with officers at all levels within and outside the organization
• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email. Handling and receiving incoming and outgoing correspondence
• Completing transactional duties with special attention to detail, being organized, and multi-tasking

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• As a critical member of the Group Front Office the Administrative Assistant (AA) Level IV will provide comprehensive executive support to the leadership team working independently with general review and guidance from the Chief of Staff
• The Admin Assistant must proactively manage calendars and schedule items by applying considerable knowledge of the principals' roles and responsibilities as it relates to the group
• The Admin Assistant must be able to coordinate with others, primarily work with groups within the larger organization AA independently manages and coordinates appointments and events on the calendar and resolve conflicts using knowledge of the executive's priorities, responsibilities, and preferences
• The Admin Assistant disseminates the executive calendars to appropriate staff and acts as a liaison to other senior executives to ensure integration is occurring
• The AA IV will prioritize unscheduled demands and determine threshold of issues that need to rise to the principals' attention, using sound judgment, knowledge of the center's front office priorities, and working knowledge of the enterprise and/or the concerns of outside partners
• The Admin Assistant must have excellent verbal communication and written skills to compose correspondence on behalf of the senior executives; track and monitor on-going projects and initiatives, develop and maintain records management systems
• Format, proofread, and edit correspondence and other documents to ensure clarity, accuracy, grammar, and conformance with sponsor's/outside partner's correspondence guidance. Review correspondence and other documents to determine if question or concern is adequately addressed
• Manage six conference rooms, access to 12 vaults, maintain updated phone trees and erg charts for front office and three divisions, submit visitor access request for external visitor(s) for two principals and three division chiefs
• The AA IV will manage check-in/out procedures for entire group, averaging 1-5 new resources a week
• Ensure shared drives and accesses are granted using access request system and the center's check-in/out database
• Service as group time and attendance administrator and ensure all timesheets are completed bi-weekly
• The AA must be professional when answering phones and interacting with personnel; will assist with inquiries and following up to ensure timely responses to inquiries; must be flexible and able to handle interruptions at work to help those seeking assistance
• The AA must be able to lift 20-40 lbs. for receiving requested office supplies
• Travel to other buildings is not required

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph security clearance
• The position requires high school diploma and seven (7) years of relevant experience or equivalent combination of education and experience
• The Admin Assistant must be available to work during core hours 09:30am to 3:00pm but Work schedule is flexible
• Proficient Word, Excel, Outlook, PowerPoint
• Able to perform duties with minimal supervision and some team interaction
• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

Work Requirements

Years of Experience

7 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

10-25%

Citizenship

U.S. Citizenship Required

Salary and Benefit Information

The likely salary range for this position is $107,432 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.