Yesterday
DoE Q or L
Senior Level Career (10+ yrs experience)
Unspecified
Occasional travel
Management
Washington, DC (On-Site/Office)
Under general direction and federal oversight, the Department of Energy (DOE), National Nuclear Security Administration (NNSA), Defense Programs (DP), National Nuclear Security Administration (NNSA) has need of a full time, contractor-staffed, Executive Assistant to support the Office of Stockpile Sustainment, NA-122 within NA-10 (Office of Defense Programs). This is a critical primary assistant role in support of the NA-122 Leadership (i.e., Assistant Deputy Administrator (ADA) and Deputy Assistant Deputy Administrator), NA-122 Division/Office Directors and other Federal staff as assigned.
This senior-level individual will be located at located at U.S. Department of Energy,1000 Independence Ave., S.W. Washington, DC 20585 (Forrestal Building) and collaborate with NA-122.1 administrative staff located at NNSA-HQ/FORS, their Executive Assistant counterparts supporting other NA-10 Programs/Offices, other (non-NA-10) NNSA Offices, and other (non-NNSA) staff as assigned. As a public-facing representative of the NA-122.1 Office Leadership, the individual is expected to convey a high degree of professionalism, be proactive in their support, demonstrate diplomacy and tact in their engagements, maintain confidentialities, and successfully work in classified and unclassified environments. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, and track actions. The position requires experience exercising mature judgment and make independent decisions in accordance with established policies, rules and procedures. The work performed is in support of the successful achievement of goals related to long term, multi-billion-dollar programs within NA-122.1 and the NNSA Office of Defense Programs.
Preference is for an experienced, senior-level, individual with demonstrated experience performing in an Executive Assistant role, and with expertise working in government, DOE, DoD or military environments. Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.
Experience/Qualifications:
• Active DoD TS and/or DOE Q clearances required.
• Minimum Bachelor’s degree in a related field desired.
• Minimum of 10-15 years of related experience required.
• Minimum of 8-10 years of experience working in classified and unclassified environments desired.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
• Advanced proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.
• Hight level proficiency in federal travel system (e.g., Concur), federal timekeeping system, SharePoint and Adobe Acrobat Pro.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
• Nuclear weapons program experience highly desired, however, not an absolute requirement.
• Interagency experience highly desired.
Key Attributes and Roles/Responsibilities
• Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.
• Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
• Ability to work in a team environment and interacting with a range of federal and contractor staff, communicating effectively, verbally, and in writing.
• Experience with a broad range of executive/management assistant responsibilities including the ability to manage executive schedules, multiple meetings, and work in classified and unclassified environments.
• Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the Office.
• Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
• Developing and managing the NA-122.1 Office master schedule of meetings and actions.
• Clear capabilities in managing external communications, training, office management, and information archival.
• Reviewing timesheets for completeness and compliance in a federal timekeeping system.
• Using a federal travel system to manage and track travel expenses.
• Coordinating with logistics staff to support Office facilities requirements (e.g., equipment) and office space.
• Setting up offices and support for onboarding new personnel.
• Processing classified Visit Requests.
• Arranging classified/unclassified conferences (video or telephone conference calls) and meetings.
• Administering security procedures for access to controlled areas.
• Overseeing classified and unclassified document management.
• Experience with administering security processes that ensure security and integrity of classified systems, hardware and data.
• Managing physical security of classified safe and administering security procedures for access to controlled areas.
• Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Assisting NA-122.1 Federal staff with briefings, uploading materials and slides for meetings.
• Working with NA-122.1 Federal and contractor staff to track and monitor deliverables and actions.
• Managing classified and unclassified documents within SharePoint; ensuring classified and unclassified document management is in accordance with regulations.
• Facilitating leadership/senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
• Maintaining awareness of and competence in NNSA-HQ/FORS initiatives for communication and information sharing.
Additional information
To be an official applicant to ESPHERA CONCEPTS, you must submit a resume and online application. Resumes submitted remain active for six months.
Candidates for positions that require a Security Clearance as noted in the requirements section of the opportunity posting will be subject to pre-employment eligibility screening to include background checks and drug screening.
Contact ESPHERA CONCEPTS opportunities link for career insights, news and latest job opportunities. To all recruitment agencies: ESPHERA CONCEPTS only accepts resumes from agencies on our Approved Agency List. Please do not forward resumes to our applicant tracking system, ESPHERA CONCEPTS employees, or send to any ESPHERA CONCEPTS company location. ESPHERA CONCEPTS is not responsible for any fees related to unsolicited resumes.
ESPHERA CONCEPTS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. ESPHERA CONCEPTS is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
This senior-level individual will be located at located at U.S. Department of Energy,1000 Independence Ave., S.W. Washington, DC 20585 (Forrestal Building) and collaborate with NA-122.1 administrative staff located at NNSA-HQ/FORS, their Executive Assistant counterparts supporting other NA-10 Programs/Offices, other (non-NA-10) NNSA Offices, and other (non-NNSA) staff as assigned. As a public-facing representative of the NA-122.1 Office Leadership, the individual is expected to convey a high degree of professionalism, be proactive in their support, demonstrate diplomacy and tact in their engagements, maintain confidentialities, and successfully work in classified and unclassified environments. The individual will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, and track actions. The position requires experience exercising mature judgment and make independent decisions in accordance with established policies, rules and procedures. The work performed is in support of the successful achievement of goals related to long term, multi-billion-dollar programs within NA-122.1 and the NNSA Office of Defense Programs.
Preference is for an experienced, senior-level, individual with demonstrated experience performing in an Executive Assistant role, and with expertise working in government, DOE, DoD or military environments. Individual must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs. The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.
Experience/Qualifications:
• Active DoD TS and/or DOE Q clearances required.
• Minimum Bachelor’s degree in a related field desired.
• Minimum of 10-15 years of related experience required.
• Minimum of 8-10 years of experience working in classified and unclassified environments desired.
• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
• Advanced proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required and proficiency may be tested.
• Hight level proficiency in federal travel system (e.g., Concur), federal timekeeping system, SharePoint and Adobe Acrobat Pro.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
• Nuclear weapons program experience highly desired, however, not an absolute requirement.
• Interagency experience highly desired.
Key Attributes and Roles/Responsibilities
• Detail oriented, professional demeanor with strong organizations and proven interpersonal skills.
• Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
• Ability to work in a team environment and interacting with a range of federal and contractor staff, communicating effectively, verbally, and in writing.
• Experience with a broad range of executive/management assistant responsibilities including the ability to manage executive schedules, multiple meetings, and work in classified and unclassified environments.
• Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the Office.
• Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
• Developing and managing the NA-122.1 Office master schedule of meetings and actions.
• Clear capabilities in managing external communications, training, office management, and information archival.
• Reviewing timesheets for completeness and compliance in a federal timekeeping system.
• Using a federal travel system to manage and track travel expenses.
• Coordinating with logistics staff to support Office facilities requirements (e.g., equipment) and office space.
• Setting up offices and support for onboarding new personnel.
• Processing classified Visit Requests.
• Arranging classified/unclassified conferences (video or telephone conference calls) and meetings.
• Administering security procedures for access to controlled areas.
• Overseeing classified and unclassified document management.
• Experience with administering security processes that ensure security and integrity of classified systems, hardware and data.
• Managing physical security of classified safe and administering security procedures for access to controlled areas.
• Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Assisting NA-122.1 Federal staff with briefings, uploading materials and slides for meetings.
• Working with NA-122.1 Federal and contractor staff to track and monitor deliverables and actions.
• Managing classified and unclassified documents within SharePoint; ensuring classified and unclassified document management is in accordance with regulations.
• Facilitating leadership/senior management correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
• Maintaining awareness of and competence in NNSA-HQ/FORS initiatives for communication and information sharing.
Additional information
To be an official applicant to ESPHERA CONCEPTS, you must submit a resume and online application. Resumes submitted remain active for six months.
Candidates for positions that require a Security Clearance as noted in the requirements section of the opportunity posting will be subject to pre-employment eligibility screening to include background checks and drug screening.
Contact ESPHERA CONCEPTS opportunities link for career insights, news and latest job opportunities. To all recruitment agencies: ESPHERA CONCEPTS only accepts resumes from agencies on our Approved Agency List. Please do not forward resumes to our applicant tracking system, ESPHERA CONCEPTS employees, or send to any ESPHERA CONCEPTS company location. ESPHERA CONCEPTS is not responsible for any fees related to unsolicited resumes.
ESPHERA CONCEPTS is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. ESPHERA CONCEPTS is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
group id: 90661943
