Admin Assistant II - TS/SCI w/Polygraph

REQ#: RQ186541 Public Trust: None Requisition Type: Regular Your Impact

Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats.

Job Description

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant II and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT II WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily
• Completing transactional duties with special attention to detail, being organized, and multi-tasking
• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant II, your day-to-day responsibilities will include:

• Provide direct Administrative support to office Leadership Team including Chief, Deputy Chief. Manages and prioritizes the calendars and appointments of the Chief and Deputy Chief, plus others in the Leadership team (apx. 6 personnel total)
• Manages the travel plans for the Chief and the Deputy Chief, plus others in Leadership team. Supports Staff for vacancy applicant documentation and promotion process documentation preparation for meetings, etc
• Member of the team responding to actions task out and consolidate responses
• Timekeeper responsibilities for both Agencies, Supply system requests
• Manage desk/space assignments, to include officers on travel and relocations due to a modernization project
• Regular day hours, flex time, FTE expected only
• No TOY
• No physical requirements other than regular office duty. Outlook, Microsoft Office, Sharepoint, MyTraining, proficiency required. Prior Government experience desired
• Processes all Office visitor requests and nputs information into database
• Tracks requests and escorts visitors for the office. Monitors and processes approximately 100 timesheets for customer employees on a biweekly basis
• Validates and reconciles discrepancies with employees and leadership weekly
• Maintains leave, training and timecard files for over 100 employees in the division for the division leadership to use as required
• Tasks out actions to employees and leadership, consolidates responses and reviews responses with division leadership
• Responds to all actions by due date
• Consolidates briefing input from across the Office, reformat content and provide final version to Office leadership prior to briefing
• Manages all administrative daily functions for Office to include email aliases, key lists, records management, phone contact information, supplies, etc
• Determines if efficiencies can be gained and implement and document changes
• Monitors office phones for 5 Office personnel
• Maintains key and access lists
• Draft and Compile FEO Weekly newsletter. Schedules all adhoc and recurring meetings, bi-annual conferences and yearly off-sites for Office
• Schedules conference rooms and arranges all required details for the events
• Order/manage office supplies for Office and Divisions
• Submit IT tickets for Office Leadership Team as needed. Provide backup Administrative support to the front office as needed (infrequent)
• Collaborates with travel and operations staff to help facilitate TDYs and PCSs for Leadership team
• OCONUS, 2 per year for the Chief and the Deputy Chief

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active Top Secret/SCI with Polygraph clearance
• HS Diploma and two (2) years of relevant experience or equivalent combination of education and experience
• The core office hours are typically 9am-5pm but work hours can be discuss with GDIT's Program Manager and Front Office Supervisor
• Proficient Word, Excel, Outlook, PowerPoint
• The position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certification
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

#Jet

Work Requirements

Years of Experience

2 + years of related experience

* may vary based on technical training, certification(s), or degree

Certification

Travel Required

None

Citizenship

U.S. Citizenship Required

Salary and Benefit Information

The likely hourly rate for this position is between $23.80 - $32.20. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.